Program Site Coordinator - The MusicianShip

(Open Positions Include DCPS Sites)

ABOUT US

At The MusicianShip (TMS), our mission is to empower youth and emerging musicians from historically marginalized communities throughout the DC metropolitan region and beyond by providing free music education and enrichment programs that build skills and amplify talents, resulting in positive life-changing outcomes.

We engage DC Metro Area schools, families, performing artists, and community members in the process – that’s where you come in! We are looking for highly-motivated and mission-driven individuals who are excited to join a team that encourages each other to be thought partners, values diversity and inclusion, and thrives in a hybrid workspace.

Our youth programs offer a range of programs for our students designed to further develop them as musicians and people. We offer a wide variety of programming that allows students to explore their musical interests in instrumental music, vocal music, music technology, music production, music business, music media, and more.

Site Coordinators will be responsible for the operational success of all the disciplines offered in The MusicianShip’s Program portfolio, ensuring seamless team management, team development, program delivery, and quality control. The Site Coordinator will monitor the consulting Instructors for the program—ensuring that they serve as effective educators and mentors while aiding in executing organizational goals. The Site Coordinator will be the head administrator for select Program sites and responsible for the program’s grant compliance, when applicable.

Duties & Deliverables

Site Coordinators perform a wide range of duties, including, but not limited to, the following:

Planning

• Review and execute the Education and Community Programs Manager Program Plan by gathering the necessary resources and handling required administration.

• Oversee the delivery of the overall program and its activities by the organization's mission and goals.
• Organize and participate in recruitment events to increase program enrollment.

• Attend regularly scheduled meetings with the Education & Community Program Manager and the Education and Artistic Development Specialist to provide updates on Program operations.
• Schedule regular meetings (either on-site or virtual) with Program instructors to assess their programming needs.

Organizing

• Evaluate program participants by capturing student responses through hard copy or digital forms, collecting and storing completed forms, and furnishing documents to the Education and Community Program Manager and the Education and Artistic Development Specialist.
• Collect weekly student attendance records from instructors in person or through virtual distribution.
• Ensure that program activities operate within the policies and procedures of the organization and their compliance with all relevant legislation and professional standards.
• Prepare forms and records required for key stakeholder site visits by gathering, storing, and maintaining forms and records in a well-labeled, site-specific program binder.

Supervisory Role

• Monitor instructor effectiveness, attendance, timeliness, and organization compliance by conducting planned and unplanned site visits to partner sites.
• Ensure that instructors are meeting the expectations of partner sites by gathering regular feedback from on-site staff and relaying shortcomings and triumphs to the Education and Community Program Manager and the Education and Artistic Development Specialist.
• Communicate with clients and other stakeholders to gain community support for the program by hosting and attending MusicianShip recruitment and performance events.
• Engage volunteers for appropriate program activities using established volunteer management practices.

Program Funding and Reporting

• Ensure the program operates within the approved budget by communicating program spending with the executive leadership and accounting teams.
• Collect funds related to student wardrobe requirements, fundraising, donation, and ticket sales.
• Monitor the program activities regularly and conduct an annual evaluation according to the program evaluation framework.
• Report evaluation findings to the Education and Community Programs Manager and the Education and Artistic Development Specialist and recommend changes to enhance the program as appropriate

Requirements

Education and Experience

• Some college is preferred
• Some exposure to the development, organization, and implementation of business practices is necessary
• Some experience in the youth development field or youth programming

Knowledge, skills, and abilities

• Demonstrated knowledge of program management
• Strong communication and problem-solving skills
• Ability to communicate with a variety of education organizations
• Highly organized with experience in professional writing
• Working knowledge of social media platforms

Technological Proficiency in:

• Word Processing (Microsoft Office Suite & Google Workspace)
• Simple accounting
• Databases
• E-mail
• Internet

All MusicianShip staffers and consultants are required and expected to:

• Behave Ethically: Understand ethical behavior and business practices, and ensure that your behavior and the behavior of others are consistent with these standards and align with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others internally and externally to achieve the organization's goals.
• Communicate Effectively: Speak, listen, and write thoroughly and timely using appropriate and effective communication tools and techniques.
• Innovate: Develop new and unique ways to improve the organization's operations and create new opportunities.
• Focus on stakeholder Needs: Anticipate, understand, and respond to the needs of internal and external stakeholders to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization
• Organize: Set priorities, develop a work schedule, monitor progress toward goals, and track details, data, information, and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, make recommendations, and resolve the problem.

Some Additional Details:

• Music Instructors will typically work 8 to 12 hours per week depending on the number of days or sites worked.
• The Work Schedule for this position varies by program site but is usually 2 to 4 days per week, Monday - Thursday, from 3:00 - 6:00 PM; may need to be available to work occasional evenings and weekends.
• This position may require up to 15% virtual work but is primarily an on-site role.
• Must be available to attend pre-program training.
• Must pass a background check conducted by The Office of Out of School Time Grants and Youth Outcomes (OST)

Benefits

The Compensation Range for this position is $25 - $35 per hour and includes payment for off-site administrative work, professional development, and training.

A Little More about The MusicianShip

The MusicianShip is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We value our employees for their unique talents and abilities. We embrace and encourage our employee’s differences in backgrounds and experiences. All employees are valued for their individual differences and the unique contributions that help us achieve our organizational goals and support our youth. As a part of The MusicianShip’s team, employees attend annual training to promote a greater understanding and enhance employee knowledge of The Musicianship DC’s diversity, equity, and inclusion initiatives. The MusicianShip is an equal opportunity employer and is actively committed to diversity, equity, and inclusion in all facets of the organization.