Programs Director - StoneBridge School
Chesapeake, VA 23321
About the Job
Required Professional Qualities
It is expected that the Programs Coordinator will…
- Possess an Associates degree or have commensurate experience in education or related field.
- Have at least 2 years of experience in developing, implementing, and managing enrichment programs.
- At least one year experience working with youth in a classroom, after school, or recreation environment.
- Possess excellent communication, supervisory, administrative, and fiscal management skills.
Additional Qualifications
- Must obtain and maintain CPR/First Aid certification.
- Ability to frequently stand, walk, stoop, sit, crouch, and bend.
- Ability to lift, carry, pull, or otherwise move objects between 10 and 20 pounds.
Departmental Responsibilities
It is expected that the Programs Coordinator will …
Program Development
- Design program schedule/calendar that includes a variety of educational, enrichment, and recreational activities that align with the mission of the school.
- Work with collaborative partners and other providers to implement programs that reinforce program success.
- Communicate effectively and in a professional manner with school administrators, school staff, parents, and other stakeholders on a regular basis regarding program activities.
- Coordinate with school staff regarding calendar and space requests.
- Immediately report and document any and all injuries or incidents
utilizing established school procedures for notification to parents and administration.
- Make programmatic changes based on organizational requirements.
- Clearly convey messages regarding organizational policies, procedures and practices.
- Recognize potential issues and apply established procedures and problem solving methods as needed.
- Take initiative in researching, proposing, and implementing fee based program opportunities.
- Assist in marketing of programs for growth and retention.
Program Management
- Establish and maintain a safe, creative, fun, inviting, and positive environment for all children attending after school programs.
- Administer and supervise the after school programs in accordance with school policies and in compliance with state and federal regulations.
- Maintain the highest degree of confidentiality in student, staff, and management matters.
- Supervise, train, mentor, coach, and manage all staff, students and volunteers in the programs.
- Accurately complete and submit time cards/payroll records, incident reports, rosters, receipts, and all other program related records in accordance with established school policy.
- Ensure staff meet state health department requirements. Maintain and submit required forms for licensure and on site inspections.
- Provide goals to staff as contribution to professional development in line with the objectives, policies, and procedures of the school.
- Provide performance management, feedback, and timely performance evaluations.
- Practice sound budgetary management. Prepare annual budget for programs in coordination with Director of Operations; monitor expenditures, receipts, fiscal reports, and contract agreements; adhere to purchase order process.
- Maintain comprehensive student and volunteer records and produce reports as required.
- Monitor and collect fees associated with fee based programs in accordance with school procedures.
- Update FACTS to reflect current contracts to ensure proper billing through the Business Office.
- Collaborate with contracting vendor agencies providing services.
- Work with school staff to ensure a smooth transition from school day to after school programs.
Additional Duties or Responsibilities
It is expected that the Programs Coordinator will …
- Attend school meetings, training, and professional development as required.
- Recognize the need for good public relations. Represent the school favorably and professionally to the school’s constituency and the general public.
- Perform any other duties that may be assigned by the administration.
Source : StoneBridge School