Project Accountant - Pappageorge Haymes Partners

Pappageorge Haymes Partners (PH) is seeking a detail-oriented, organized, and proactive Project Accountant to join our team. In this role, you will lead the billing process, work closely with Project Managers, and ensure invoicing is accurate and completed on time.

Job Responsibilities:

• Establish priorities, work independently, and progress toward objectives with minimal oversight
• Coordinate with Principals-in-Charge and Project Managers on invoicing, change orders, contract modifications, approvals, and additional services
• Independently manage and execute monthly billing tasks processed, ensuring all monthly invoicing deadlines are met
• Review preliminary invoices for appropriate labor, expense charges, billing rates, and fee maximums; implement necessary adjustments and reclassifications
• Generate Additional Service Authorization (ASA) forms as required
• Set up projects based on project type:
  • Hourly and Hourly to a Maximum
  • Phase Fixed Fee (PFF)
• Prepare budget worksheets from proposals and integrate them into Vision.
• Review timesheets in Deltek for accuracy
• Ensure alignment between contract documents and billing guidelines, coordinating with the Director of Marketing and Business Development to verify billing rates
• Provide reports to the Founding Partner
• Address client and contractor inquiries related to accounting records
• General maintenance of Deltek Vision

Experience:

• 3 years of relevant experience
  • Within an architecture, interior design, engineering, construction or other professional service firms (preferred)
  • 1 years Deltek experience (preferred)
• Proficient in MS Office, including Word and Excel
• Analytical and reporting skills
• Ability to prioritize and manage conflicting deadlines
• Understanding of project accounting policies and procedures
• Familiarity with professional services
• Self-motivated and detail-oriented
• Ability to work independently

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