Project Accounting Coordinator - Jones Lang LaSalle Incorporated
Chicago, IL
About the Job
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
BASIC JOB DUTIES
- Demonstrate proficiency in the use and application of all Project Development Services (PDS) technology in support of regional platform.
- Client based Project Software
- Microsoft Office Suite
- Zoom/Teams
- Strong accounting and analytic skills
- Comply with all JLL policies and procedures, including but not limited to ethics and business practice.
- Support data accuracy by monitoring and reviewing overall Project Health, Project Closeout Tracker & Project Stales reports, update data as required.
- Supporting accurate user assignments within project to ensure workflow assignments.
- Support the adherence of vendor agreements as it related to fees and process.
- Attend all required trainings for JLL and Client
- Weekly/Bi-weekly touchpoint with Project Manager (PM) to ensure administrative and financial responsibilities are aligned.
- Support assigned projects from initiate to closeout.
- Create, review, and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in client software per Folder Structure.
- Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.
- Manage/Track follow through on all transactions within client-based software from Budget, Commitment, Change Control, Change Order, and Invoicing to ensure workflows are completed within 48 hours of receipt request.
- Willingness to raise your hand for additional stretch assignments or growth opportunities on consistent basis.
ADMINSTRATIVE DUTIES
- Reporting / Data Accuracy tracking and follow up, including assisting peers as needed.
- Leverage reporting to track project status and correction for data integrity.
- Document Management
- Ensure correct folder location is utilized.
- Document naming convention adherence.
- Project Record data management and project accuracy.
- Companies and Contact Population on project record.
- Onboard Champion for incoming peers as needed.
- Support incoming peers for training and assistance a needed.
- Review and or escalation of Quick Reference Guide (QRG)’s, training materials, or videos if process changes are found.
FINANCIAL DUTIES
- Client based financial responsibilities include processing of Budget Request, Commitment, Change Event, Change Order and Progress Invoice.
- QAQC of backup documentation to ensure its alignment with contract and processes.
- Issuance of approved Purchase Orders and Change Orders to Vendors along with follow up to obtain signed version and uploading to Document Manager per folder structure.
- Tracking of submitted items to drive timely approvals including escalation.
- Review of all waivers of lien and affidavits including subcontractor waivers
- Aging report tracking for Vendor invoices.
- Resolution of Vendor issues
- Invoice escalation as needed to expedite invoice approvals for lien or other.
- Responsible for Change Event/Change Order needed for Vendor to submit Progress Invoice.
- Payment status tracking for vendors as requested.
- Review and Route Commitments per Recommendation or Award or proposal provided by Vendor.
- Ensure accuracy of legal entity and values are correct prior to routing transaction within client-based software.
- Ensure Recommendation of Award or any other sourcing documentation is loaded prior to routing General Contractor commitments.
- Ensure back up documentation is accurate and loaded to Document Manager per Folder Structure.
- GC Change Control (Change Order Documentation) – This will be completed by General Contractor or PM/APM.
- QAQC of backup documentation to ensure its alignment with contract and processes.
- QAQC of Cost Code utilization and line count for submission.
- QAQC on the validation of value matches attached Change Order.
- Vendors
- Assist with status on record updates with Vendor Management.
- Assist with requesting access to client-based software when needed.
- Closeout/Cancellation Financial reconciliation
- Final Unconditional Lien Waiver tracker
- Sub-Contractor Diversity Tracking
- Commitment reductions to spend with proper back up.
- Invoice payment verification.
- Closeout Documentation as required.
- Forecast / Re-forecast of various Milestones as needed.
Estimated total compensation for this position:
55,000.00 – 65,000.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site –Chicago, IL, New York, NY, Plano, TX, Tampa, FL
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.