Project Coordinator - Admin Support Role - HFS Company

HFS Company is a nationally recognized AEC project management and consulting firm working through prime contracts on a variety of federal and military medical projects throughout the US and Europe. We provide support services across the entire facilities lifecycle to help our clients reach their capital improvement goals economically and strategically.

Great opportunity to join a dynamic team with a growing contractor serving multiple branches of the government. Your expert MS Office proficiency and exceptional organization skills will ensure your success as you assist with preparation of proposals, track and manage contract data and deliverables and produce monthly invoices. Interact and coordinate with all levels of stakeholders, including Program Directors, corporate staff, field employees, subcontractors, and clients. Tasks include:

Proposal Support: • Prepare and format written and graphic material • Manage proposal production

Contract Administration: Provide pre- and post-award administrative support • Manage subcontractor correspondence • Manage contract files and databases • Track contract compliance and deliverables

Invoicing and Budget Monitoring: Track and monitor project timelines • Monitor project budgets • Develop technical invoice summaries for A/E billing • Produce invoices • Process subcontractor billing • Process expense reports for billing

General Administrative Support: Answer phones • Maintain company calendar and contacts • Set up meetings and take minutes • Manage office supply inventory • Equipment receipt management • Book travel arrangements for field personnel • Manage Project Toolboxes • Track Performance Surveys

Qualifications

• 5+ years contract/project support experience. Government contracting/FAR experience highly preferred. Architecture/Engineering/Construction environment a plus
• 5+ years' experience creating invoices/billing/bookkeeping with excellent math/numerical competency.
• Expert proficiency with MS Excel and Adobe Acrobat Pro with advanced formatting/design/layout experience. Must also be competent with MS Word and Outlook
• Experience with MS365, SharePoint and Salesforce highly desired
• Excellent oral and written communication skills. Highly accurate grammar and proofreading skills
• Great organization and time management skills. Ability to track multiple projects and deadlines and move seamlessly back and forth between them
• Critical/analytical thinking skills to anticipate impact of actions and decisions
• Bachelor's degree in business, communications, marketing a plus
• Applicants must be currently authorized to work in the United Sates on a full-time basis; HFS Company does not sponsor individuals for employment visas.

HFS Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. Applicants must be currently authorized to work in the United Sates on a full-time basis; HFS Company does not sponsor individuals for employment visas.

We are proud to be a Service-Disabled Veteran and Woman Owned Small Business. We offer a competitive pay and benefit package including generous PTO, paid holidays, $1000 per year for professional development and up to a 5% fully-vested 401k match after one year.