Project Coordinator - ConsultNet

Project Coordinator
Columbus, Ohio
Direct Hire
Salary: $60,000-75,000/year

Job Description:

Direct and focus effort, expertise, creative talent, and construction management to all project related construction & developmental issues from award through completion of the work. This is accomplished with the close participation and direction from the Project Manager, Team Lead and/or the Construction General Manager.

Duties/Responsibilities:

• Redeem gross profit through effective and persistent administration of the responsibilities and obligations associated with the performance of the work. Monitor project budgets, costs and revenue, and manage project expenses and schedule to adjust for gross profit redemption and owner satisfaction. Report, as needed, to the Team Lead Project Manager on any issues that will affect owner satisfaction, energy guarantees and gross profit redemption.
• Assume direct control of all matters related to the project following attendance at project turnover meetings. Schedule requisite preconstruction meeting(s) with owner and internal team immediately following turnover meetings. Report, as needed, to the Team Lead or Project Manager on any issues that will affect owner satisfaction, energy guarantees and gross profit redemption.
• Procure materials, equipment, and subcontractor participation under the direction of the Team Lead. Promote quality and value of the project and procure vendors and subcontractors with the same values.
• Develop, directly or indirectly, all shop drawings, submittals, coordination drawings, construction schedules, permit applications, and related construction documentation necessary to complete the work. Provide assistance as necessary to detailers and engineering during project and drawing preparation. Develop as-built drawings, operation and maintenance manuals, and related documents required to close-out the project.
• Insure the approval process of all drawings and equipment submittals is timely and adequately pursued and completed. Insure that, under the requirements of engineer's approval, no equipment or materials are released or installed without gaining the required approvals from the engineering department and owner when applicable.
• Acquire and coordinate for the particular project, the resources of the Brewer-Garrett Company such as labor, equipment, tools, inventory, and deliveries from the Operations Department via its manager.
• Document all changes in scope of work, including energy related revisions. Develop pricing for said changes and obtain approval from a qualified customer representative, in writing, to provide the additional work prior to providing any effort beyond the sell.
• Conduct job site meetings as directed by the Team Lead or Project Manager, prepare meeting minutes, monitor work and compare work in place to schedule requirements, and monitor the budget. Routinely prepare a "cost in place " analysis of installed work.
• Report difficulties that will affect the quality of the work, issues of safety, customer relations, redemption of gross profit and similar concerns to the Team Lead and Project Manager.
• Provide a bi-weekly, onsite, safety audit for each active project and assure that "job box " safety meetings are properly initiated and maintained. Monitor safety and assist the company safety officer to assure a safe environment. Support safety by example, such as, the wearing the appropriate PPE such as hard hat, eye protection, hearing protection etc. Insist that all subcontractors, held to the same criteria, meet these responsibilities as well.
• Review the basis of the energy guarantee and report on any discrepancies to the auditing department.
• Schedule and direct the commissioning of all installed systems nearing project completion with engineering, automation, auditing, and the owner's representative.
• Prepare required project-related training materials and aids. Conduct all required owner training sessions.
• Assure that all project-related documents of record, as-built drawings, operating manuals, warranty certificates, commissioning records, balance reports, owner acceptance sign off, and similar materials are filed with pertinent copies delivered to the owner upon project completion.
• Prepare estimates, as directed by the General Manager, in the incumbent's area of expertise.
• Assist on any effort related to the department such as take off and estimating needs, meeting attendance, procurement, sales, and similar activities.
• Pursue new sales opportunities and customer development with the General Manager or Team Lead.
• Prepare weekly timesheets, charging individual hours to projects accurately. Charged time to projects is expected to be equal to or exceeding 80% of available work hours.
• Pursue, establish, and maintain relationships with favorable vendors and sub-contractors. Initiate regular interaction with preferred vendors and sub-contractors and develop productive relationships with business associates at every level of the company.
• Meet with building inspectors to complete final inspections and gain system acceptance.
• Other duties as assigned within the scope of this role

Required Skills:

• Bachelor's degree in engineering or construction science/construction management preferred.
• Prior related experience in construction projects required; Experience may include internship or co-op placements
• Willingness to travel up to 25%
• Driver's license and reliable transportation
• Ability to work first, second, and third shift schedules and some weekends, as directed by the project
• Understanding of construction means, and methods associated with the renovation of commercial and institutional buildings and/or similar facilities
• Proficient user of Microsoft office suite and Adobe PDF; highly proficient in the use of Excel and other software used in the construction industry
• Familiarity with project management software (e.g. Procore, Bluebeam Revu)
• Strong communication skills (oral and written); must be able to effectively relay information to various audience groups, including, but not customers and perspective customers, managers, leadership, colleagues, and business associates; must be able to prepare professional written communications (emails, documents, etc.)
• Strong interpersonal skills; ability to foster and maintain positive working relationships with individuals internal and external to the company and from various backgrounds
• Excellent mathematic skills to review and prepare budgets and job-related documents
• Highly collaborative and focused on sharing details routinely and consistently with team members
• Self-managing, able to work autonomously when necessary and effectively integrate with project teammates to meet deadlines and expectations
• Demonstrate a persistent optimism and the ability to navigate challenges in a way that produces value, exceeds expectations, and promotes company success
• Demonstrate the ability to approach new and demanding situations with innovation and determination
• Operate at a high level of speed and productivity, be sensitive to time and cost factors associated with their expertise, project budgets and company-wide financial goals
• Strong organization skills with the ability to self-motivate and prioritize tasks; must be able to effectively manage own schedule with limited oversight
• Excellent analytical skills; ability to analyze data and relay trends and potential outcomes; ability to evaluate problems and identify resolutions; good negotiation skills
• Must demonstrate professionalism and tact in all interactions
• Ability to maintain satisfactory attendance