Project Coordinator - Miami - JITECH
Miami, FL
About the Job
Position overview:
The person in this position works with the project team to deliver projects by tracking, filing project drawings, contract documents and all project related correspondence. This person also plays an important role in the preparation of the quotations. This person will also be responsible for updating and keeping current project procedures, supervising, and training other project coordinators as well as ensuring that policies and procedures are followed. Everyone at JITECH is encouraged to promote teamwork, engagement, and collaboration with peers.
Key responsibilities:
- Document control for engineering projects.
- Filing of drawings and tracking revisions in Bluebeam Software.
- Create, expedite, and track change orders.
- Prepare transmittal documents for project deliverables.
- Create various reports including various EDI formats for project deliverables.
- Track RFI's created by others.
- Set-up new projects filing structure on servers.
- Enforce naming conventions and file organization standards.
- Maintain communication with customers to ensure smooth workflow.
- Prepare backup reports for invoicing.
- Issue invoices using Sage software.
- Prepare quotations complete with drawing lists.
- Supervise and train other project coordinators.
- Update and keep current project procedures.
- Participate in the management quality program.
- File all documents as needed (physical and electronic).
- Monitor document version control.
- Ship supplies and documents to various offices as needed.
- Keep the work area tidy and clean without clutter.
Qualifications:
- Associate or bachelor's degree in business management or equivalent.
- 5+ years of experience in an Office Administrator or related position.
- Working knowledge of Microsoft Office products.
- Self-starter.
- Excellent organizational skills.
- Excellent written and verbal skills.
- Autonomous.
- Fluency in English, French and Spanish are an asset.
Requirement:
- Must possess a valid work permit for United States. Any candidate who does not currently possess a valid work permit will not be considered.
Source : JITECH