Project Manager - Industrial Group at Wayne Brothers Companies

POSITION SUMMARY

The Project Manager must work safely and productively on various sized Industrial project sites. A successful candidate in this role must be highly motivated and willing to complete any task assigned, along with performing the essential duties of the Project Manager position. All employees are expected to communicate, always build relationships with other team members, and use good judgment. The Project Manager is expected to have the ability to perform all duties of the positions preceding it in its specific career path, while being responsible and accountable to complete any other tasks assigned.

ESSENTIAL DUTIES

• Procure Industrial work through Business Development in TN Region
• Inform construction administration of project management assignment. Ensure procurement and/or completion of the following:
  • Required Bonding
  • Required Insurance
  • Project Directions (Map)
  • Project Files
  • Viewpoint Job Template Setup
  • Business License Requirements
• Upon assignment of project – schedule and attend pre-construction handoff meeting to receive project information. This meeting will be the conduit for all information realized during the bidding and project procurement phase to be delivered from pre-construction to operations.
• Review building plans and specifications, estimate, estimating proposals, and client contract.
• Analyze project risks
• Develop overall plan to complete contracted work in conjunction with Superintendent
• Gather and organize the following information for future use:
  • Contracted Scope of Work
  • Project Safety Concerns
  • Material Quantity Takeoffs
  • Design Deficiencies
  • Potential Design/Construction Changes
  • Potential Schedule and Cost Impacts

• Coordinate assembly of project budget derived from Estimate. Budget should be complete with cost, man-hours, and accurate units of measure. Budget should be broken down into applicable phase codes and cost types utilizing most recent global list.
• Work with the Project Superintendent to prepare project schedule (when project is of significant size and complexity) considering production rates, crew sizes needed, activities, sequences and durations, critical dates for subcontractors and suppliers, and milestone dates. Note: Project Schedule can be of critical path type, spreadsheet, hand-written, or other depending on our internal needs as well as the clients.
• Coordinate preparation of Site Specific Safety Plan including safety requirements, risk analysis at the job task level, safety officer inspection needs, site security, locks; specific training needed for formwork, fall protection, rigging, equipment operation, MSDS notebook, etc.
• Conduct project Kick Off meeting with WBC project team to discuss the following:
  • Contract Documents
  • Current Scope of Work
  • Current Estimate
  • Current Schedule with Milestones
  • Client Relations
  • Manpower Requirements
  • Equipment Requirements
  • Production Goals for all major work items
  • Material Vendors and Budgeted Quantities
  • Subcontractors
  • Submittal Requirements
  • Safety Analysis of Project
  • Client Goals and Special Concerns
  • Establish Project Organizational Chart and assign responsibilities.

• Coordinate material vendor selection and buyout process. This will include determination of best value among reputable vendors for items including, but not limited to: valves, pumps, tubing, insulation, hangers, fittings, accessories, equipment piping, etc.
• Ensure that all required submittals are collected, reviewed for compliance with contract documents, and submitted to the client for review. Date of submission shall allow adequate time for client and designer review, return to vendor, fabrication (if applicable) and delivery that will support scheduled construction activity on the job.
• Ensure that all building materials, equipment, and supplies are available to the WBC Superintendent for the project.
• Coordinate the provision of adequate craft-level employees necessary to complete the job effectively, efficiently, and safely. Communicate personnel needs through Human Resource Department. Assist when needed to acquire personnel that will meet the requirements of the project.
• Ensure that the project layout process is planned and conducted properly. Coordinate project needs with Superintendent and field engineering staff. Note: Execution of layout should utilize company resources in most efficient manner to accomplish needs of the project.
• Review all plan and scope of work changes. Facilitate the change order process including the following:
  • Coordination of the estimating effort required
  • Procure material and subcontractor pricing
  • Scribe and deliver Change Order Proposal to client as required by contract
  • Any required negotiation of change order scope and pricing with client
  • Upon change order approval, coordinate entry of change order into Viewpoint including changes to budgeted cost, revenue, man hours, units, purchase orders, subcontracts, etc.

• Work with Superintendent to ensure project milestones are met.

• Monitor quality control to ensure that all building specifications are met.

• Monitor construction progress and actual costs versus budget. Frequently review information with Superintendent. Monitor labor production rates for significant phase codes of work. In cooperation with Superintendent, continuously analyze, trouble shoot, and attempt to improve construction processes. The intent shall be to take every opportunity to increase efficiency and/or improve quality of the work without increasing cost.
• Ensure that all work is performed in strict compliance with WBC Safety Manual, Site Specific Safety Plan, OSHA requirements, and Client requirements.

• Assist WBC Superintendent(s) with troubleshooting and solving any special problems as they arise on the job site in order to: (a) keep employees safe, (b) ensure the work activities remain on schedule and (c) that we “Safely Exceed the Expectations” of the client.

• Review all material, service, and equipment invoices associated with assigned projects for correctness. Assign correct phase code and cost type in Viewpoint AP Invoice Review module. Approve or place on hold appropriately to control payment release.

• Review project timesheets and production reports weekly or more often as needed to track project activity.
• Analyze actual job costs and estimate future cost required to complete contracted work on a monthly basis for each assigned project. Work will be performed and interfaced in “JC Projections.”

• Complete revenue projections for any work not currently incorporated into the Contract, but for which cost has been projected. The work will be performed in “JC Revenue Projections.”
• Analyze percentage of work complete on each assigned project and prepare Progress Invoice to the client for each billing period. The work is typically performed in spreadsheet format as well as in JB Progress Billing in Viewpoint.
• Attend Project Coordination meetings for each assigned project. Participate as project team member to assist in coordinating, scheduling work. Represent Wayne Brothers Inc.’s interest and the interests of the project team.
• Coordinate successful closure of assigned projects. This will include closeout of all change orders, submission of punch list, completion of punch list, submission of all closeout documentation as required by contract, and collection of Client Satisfaction Survey.
• For major projects, conduct Post Project Review Meeting
• Attend weekly internal Operations Team meeting. List manpower availability and needs for each project. Discuss other operational needs, safety issues, etc. Participate as a team player.
• Support continuing education and internal training opportunities for employees working on assigned projects
• Participate in EPMS system including completion of Team Member Appraisal Instrument for fellow employees when requested.
• Assist Business Development as needed.
• Assist Estimating as needed
• Assist with Strategic Planning as assigned.
• Represent WBC in any litigation as required.
• Assist Executive Management Team with any assignments
• Function as Mentor and WBC systems and operations trainer for any junior Project Managers, Project Engineers, Superintendents, and Foremen.
• Cultivate a positive working relationship between WBC, Clients, Subcontractors, and Vendors.
• Recognize competent subordinates worthy of promotion and be abreast of position vacancies to ensure staff progression.
• Coordinate, manage, and communicate with all subcontractors and effectively deal with any disputes.
• Perform all assigned roles, responsibilities, and related work processes / tasks in the safest possible manner. Ensure that a safe, accident/incident- free work environment is maintained for all co-workers, customers, clients, suppliers, etc. at all times

PM20

Education and/or Experience

• 4-year Bachelor’s Degree – preferred
• Minimum 5 -10 years related experience - Required
• Estimating experience required

Knowledge, Skills and Abilities Required

• Planning
• Organizing
• Coordinating
• Analyzing and interpreting Data
• Problem Solving
• Negotiating
• Writing, speaking, listening
• Motivating
• Work effectively under pressure
• Analyze situations objectively
• Cultivate and nurture positive relationships with employees, vendors, and clients
• Effective at dealing with difficult people and situations
• Utilitarian
• Able to forecast future costs with reasonable accuracy
• Good math/geometry/trigonometry skills
• Proficient at adding/subtracting/calculating measurements, areas, and volumes

Working Conditions

• Working inside often
• Working outside often
• Working long hours
• Occasionally working with little sleep
• Walking on uneven surfaces
• Driving long distances
• Working out of town (as required)
• Able to substitute for other employees on short notice if required

Certificates, Licenses, Registrations

• Valid Driver’s License – Required
• OSHA 10-Hour Certification – Required; training provided by Wayne Brothers

Physical Demands

• Sitting for Long Periods of Time including at desk, at plan table, and in vehicle
• Climbing Ladders or working at heights or in confined spaces occasionally
• Wearing fall protection occasionally
• Driving for an extended period of time (1-8 hours)
• Work extended hours occasionally (up to 24 hours or more)
• Work odd hours occasionally
• Walking across uneven terrain and over surfaces under construction frequently
• Typing frequently
• Talking on telephone frequently

Wayne Brothers, Inc is an Equal Employment Opportunity/ Affirmative Action Employer. Read our EEO/AAE policy.