Project Manager - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking an experienced Project Manager within the commercial real estate industry to join our dynamic team!

Project Manager

Position Overview

• Works as part of the Project Team, assisting with the development of the scope and schedule for project work and managing the approved budget.
• Provide superior client service.
• Contribute to the growth of the company.
• Enhance your own professional and personal skills.
• Meet assigned Critical Performance Indicators and Key Performance Indicators.

 
The selected candidate will be expected to manage multiple projects at one time in various phases of development and to meet or exceed established goals including speed to market, data quality & budget. The candidate’s primary focus will be on the specific needs of the project, client, vendors, contractors, and other stakeholders but will also be required to support Team and Client initiatives for process improvement and personal career development.
 
The selected candidate will also be required to track project financials and schedule reported status regularly. Project Management experience in construction, commercial real estate, and MEP infrastructure is preferred.
 

Essential Functions

• Support the client on large complex projects and assignments.
• Proactively manage project-related issues on account or assignment.
• Develop scope and schedule for assigned projects.
• Conduct and document all weekly meetings.
• Coordinate and track all Vendor RFPs; maintain accurate and consistent electronic files and documentation.
• Coordinate activities of general contractors and relocation of technical functions.
• Interact and negotiate with contractors and subcontractors.
• Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials.
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner.
• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
• Ensure accurate management of all accounts receivables to maintain a level not to exceed the planned working capital charge as set by corporate finance, the account finance team, and/or the Regional Operations Manager.

• Professional planning and hands on management/oversight for multiple projects.
• Manage multiple projects at various phases and in various locations, from project identification through design, planning, client approval, permit issuance, construction, and financial closeout.
• Demonstrate full accountability for end-to-end management of projects.
• Lead project teams consisting of architects, design engineers, general and specialty contractors, property management, operating engineers, real estate brokers, environmental consultants, client Project Management Organization, client security, and client technology teams.
• Provide weekly project activity updates to Team Lead and/or Regional Manager for Project Schedule, Budget, and Risk and provide activity updated for same into Client’s Project Management web-based tools.
• Development risk management plans, and lead teams through established work authorization processes to ensure no impacts or incidents within critical environments or equipment.
• Apply top tier project management skills during client interactions to decipher client needs and develop project goals and scope of work.
• Oversee and prepare accurate project documentation for all phases of construction including project charter, due diligence reports, budgets, schedules, meeting minutes, financial funding requests, status reports, punch lists, and special reports on-time and in accordance with pre-established formats to pass all project documentation reviews with client.
• Manage vendors (e.g., GC, A&E, Security, signage) to ensure full compliance with all project policies and procedures, including the formal closeout of all projects

Skillset

• Ability to prepare and track budgets
• Understanding of technical requirements for a business relocation
• Familiarity with architectural drawings and furniture and space planning concepts is a plus
• Flexibility with work hours and travel as needed
• 2-3 years of practical experience in a project administration/accounting position required
• Experience in construction management or real estate preferred
• Highly organized with strong analytical skills
• Strong interpersonal skills with an ability to interact with executive-level external and internal clients
• Organizational skills with the ability to identify and manage priorities
• Excellent written and verbal communication skills
• Detail oriented
• Ability to multi-task and work both in a team and independently

Qualifications & Requirements

• Associate or bachelor’s degree from an accredited institution in Accounting, Business, Architecture, Engineering, or Construction Management strongly preferred or equivalent experience.
• +5 years of relevant experience related to project or construction management.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Santa Clara, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.