Project Support Specialist - Pfizer
Kalamazoo, MI
About the Job
Why Patients Need You
Whether you are involved in the design and development of manufacturing processes for products or supporting maintenance and reliability, engineering is vital to making sure customers and patients have the medicines they need, when they need them. Working with our innovative engineering team, you'll help bring medicines to the world even faster by imagining what’s possible and taking action.
What You Will Achieve
Working with Pfizer’s dynamic engineering team, you will play a critical part in providing technical or business support to engineers on a variety of technical tasks. Your documentation skills will come in handy to prepare engineering documentation, reports and drawings.
As an associate, your focus on the job will contribute in achieving project tasks and goals. Through your domain knowledge and commitment, you will create a collaborative team environment for your colleagues.
It is your dedication and hard work that will make Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
The position is responsible for providing project and financial support to the Project Engineering leadership team and Project Managers. The Project Support Specialist must work well in supporting the entire team and ensure he/she understands team roles and responsibilities, project deliverables, and related dependencies. Primary accountabilities are to provide project financial support, data entry, PO management, as well as, to support and improve project engineering processes. The support accountabilities include timely and accurate responses to a wide variety of requests. Interact with project engineering team members, management, and other peer enabling groups in order to establish and maintain requirements for assigned project support.
Capital Project Authorizations
Assist with the development and routing of electronic capital funding requests (CPA’s).
Facilitate requests for release of Contingency funding and Project Change Notices.
Procurement
Initiate capital purchase orders, change orders, and closures. Expedite PO’s and purchases as required.
Initiate work orders for assigned projects.
Complete documentation to confirm compliance with the Foreign Corrupt Practices Act (FCPA) when dealing with suppliers outside the US.
Complete Bid Exception requests where appropriate with input from the Project Manager.
Work closely with all suppliers, vendors, and Procurement on all capital purchases.
Expedite PO’s and purchases as required.
Initiate and maintain vendor qualification documentation.
Maintain purchase order tracking logs and issue accrual guidance as needed.
Provide follow up with suppliers to assure timely deliveries and address any possible delays that may impact project schedule.
Resolve all PO discrepancies, between financial systems and with other enabling groups including GFSS, finance, procurement, and EAMS.
Invoicing
Work with suppliers to ensure timely submittal and approval of invoices and milestone payments.
Expedite vendor and contractor invoices to help accurately reflect the value of receipts in capital cash flow.
Resolve all invoicing discrepancies and payment issues.
Shipping Receiving
Assist with local and international shipments.
Facilitate capital receiving and storage. Maintain receipt inventory for capital projects.
Manage capital receiving SharePoint site and communications.
Project Reports
Maintain cost spreadsheets on assigned projects.
Assist Project Managers in an accurate assessment of a project’s status and spending forecasts, project fund dates, project closure dates, and other critical project information.
Ensure alignment between SAP project accounting and our capital portfolio manager database.
Support and manage cost controls for the broader team including area, driver, project manager, and other key site forecasts.
Support, develop, and create spreadsheets and presentations to support periodic reporting and repetitive meetings.
Ensure complete, accurate and timely reporting of a project’s status and any issues to the appropriate levels in the department.
Develop meeting agendas and presentations to support Engineering leadership.
Finance Functions
Facilitate project closure for capital projects. This includes: PO/Invoice reconciliations, drawing reconciliation, Cost accounts balanced, creation of asset capitalization form, GCR reconciliation, NOEM preparation, and other tasks.
Capital In Progress aging review & good receipt resolution
Support corporate procedures on capital and expense guidelines, corporate procurement guidelines, bid exceptions and other project management guidelines and practices.
Maintain Pfizer confidentiality on bids, finances, and all other information.
Understand and facilitate taxation or no taxation on purchases per guidelines.
Engineering Business Process Systems
Administer Project Engineering’s SharePoint sites
Maintain all InfoPath forms for Project Engineering.
Support, execute, and handle routing processes for CPA’s, Project Initiation Forms, Project Engineer assignments, Single Purchase Capital Requests (SPCR’s), Project Change Notices, NOEM’s, Contingency Requests, Travel Requests, and other electronic routings.
Active participation on various departmental improvement and efficiency initiatives.
Identify suggested areas of improvement.
Communications
Communicate in a timely fashion on all issues with a potential impact on the commitments made in the CPA relative to budget available, commitments, forecasted spend, remaining to buy, risks, and known and unknown scope changes.
Ensure frequent and effective communication between the Project Manager, leadership team and all stakeholders.
Facilitate meetings as needed
Qualifications
Must-Have
Applicant must have a High School Diploma (or Equivalent) and 6 years of relevant experience OR an associates degree with 4 years of experience OR a bachelors degree with 0+ years of experience.
Nice-to-Have
Experience preferred as a financial analyst, accountant, administrative assistant, or other project supporting role.
Experience in the Pharmaceutical or Biotechnology industry
Relocation support available
Work Location Assignment: Hybrid
Last Day to apply: October 7th, 2024
The annual base salary for this position ranges from $64,600.00 to $107,600.00. In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 7.5% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Engineering
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