Property Assistant at LBA Realty LLC
Portola Valley, CA 94028
About the Job
LBA Realty | LBA Logistics is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois, and New Jersey. We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high-net-worth individuals.
About the role
The anticipated hourly range for this position is $65,000-70,000 per year. Actual compensation will depend on several factors, including, but not limited to, experience, other job-related skills and qualifications as permitted by law. This position offers a great potential for upward mobility. Full time employees may be eligible for benefits including health insurance, dental insurance, vision insurance, life insurance, 401k matching program, Basic Life and AD&D Insurance, Voluntary Life and AD&D, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, paid holidays and vacation. Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employees performance and LBA Realtys performance on an annual basis.
Our commitment to an inclusive workplace
LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
Physical Demands
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
About the role
- Assist with the management of multiple industrial properties.
- Process Accounts Payable for the office properties.
- Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PM Web program.
- Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
- Assist with maintaining audit files, maintain tenant lease files, order and receive supplies.
- Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
- Assist with accounts receivables for tenants and update delinquency notes.
- Prepare rent adjustments and tenant charge-backs, print and email rent statements.
- Manage service requests.
- Follow up on all service orders to ensure high tenant satisfaction.
- Manage new vendor set up process.
- Provide support to multiple Property Managers.
- Provide office administrative support.
- Help coordinate tenant events.
- High school diploma required.
- Four year degree is preferred.
- 1-2 years of real estate experience in Property Management and/or Real Estate required.
- Must have pleasant, clear voice and good command of the English language.
- Must have the ability to multi-task and handle interruptions calmly and politely.
- Proficient with MS Office Suite, including Word, Excel and Outlook
- Experience with MRI and/or Avid a plus.
- Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.
The anticipated hourly range for this position is $65,000-70,000 per year. Actual compensation will depend on several factors, including, but not limited to, experience, other job-related skills and qualifications as permitted by law. This position offers a great potential for upward mobility. Full time employees may be eligible for benefits including health insurance, dental insurance, vision insurance, life insurance, 401k matching program, Basic Life and AD&D Insurance, Voluntary Life and AD&D, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, paid holidays and vacation. Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employees performance and LBA Realtys performance on an annual basis.
Our commitment to an inclusive workplace
LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
Physical Demands
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
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