Proposal Coordinator - PegasusTSI Inc

PegasusTSI is a private, Florida-based company where people matter, where your voice is heard, and where decisions are made with PegasusTSI's business wellbeing and our team members' best interest in mind.

During the company's 20-year history, our team has supported clients in the oil refining, petrochemical, fertilizer (phosphate and nitrogen), chemical, pharmaceutical, municipal, consumer products, and industrial facilities industries in the USA and internationally.

PegasusTSI offers a comprehensive benefits package that includes medical, dental, vision, short and long term disability, long term care, life insurance, 401(k), paid time off, paid holidays, and company events that supports our team members throughout their career. We also offer a hybrid work schedule to support a healthy work-life balance and personal wellbeing.

We have an excellent opportunity for a Proposal Coordinator to join the team in a full-time, onsite role.

Summary

The Proposal Coordinator (PC) provides coordination of the proposal process from initial client engagement to final disposition of the project. The PC coordinates the efforts of all proposal participants, implements proposal processes, provides input to and manages proposal schedules, deadlines, and progress monitoring. Assists in the development of proposal budgets. Partners with the assigned Proposal Manager to carry out the proposal plan, outline and compliance checklist and advises appropriate co-managers regarding the need for proposal staffing and other resources. Oversees the coordination of all proposal activities. Unless specifically requested, the Proposal Coordinator typically has only coordination involvement in the Commercial aspects of the Proposal Contracts/Cost/Price Proposal.

The Proposal Coordinator helps develop and maintain marketing and sales materials, standard and client specific qualification material and presentations, and generic proposal materials.

Essential Duties and Responsibilities

• Assist the Business Development Manager and Vice President in the coordination and execution of proposal and qualification development.
• Must have a clear understanding of Business Development Policies and Procedures.
• Preparation and organization for the development of experience summaries for use in proposal and qualification efforts.
• Preparation and organization of presentation modules.
• With the assistance of Business Development Manager, coordinate and manage the development of proposal 'go-bys' for use in standardizing PegasusTSI's proposal effort.
• Review and ensure all Business Development and Marketing tools are in compliance with latest templates, layouts, designs and company branding standards.
• Organize and manage the creation and updating of company resumes for use in proposal.
• Contract and Purchase Order Administration.
• Other duties as assigned.

Education and Qualifications

• General knowledge of the proposal development process; preferably with engineering or construction projects
• Ability to multi-task and work effectively, both independently and in teams, ensuring timely completion of assignments
• Solid organizational and time-management skills with the ability to manage and meet deadlines
• Well developed written and verbal communication skills
• Solid commitment to corporate quality standards
• Excellent interpersonal skills and highly motivated
• High School diploma or equivalent