Purchasing Assistant - Virtual Company
-, AL 35209
About the Job
Vaco is assisting a Birmingham client looking for a motivated and detail-oriented Purchasing Assistant to join their team. The successful candidate will support the purchasing department in all procurement activities, ensuring timely and cost-effective purchases while maintaining good relationships with suppliers.
Key Responsibilities:
- Assist in sourcing and selecting suppliers based on quality, reliability, and cost-effectiveness.
- Prepare and process purchase orders, requisitions, and other procurement documents.
- Monitor inventory levels and place orders when necessary.
- Communicate with suppliers to confirm order details, delivery timelines, and address any issues.
- Maintain accurate records of purchases, pricing, and vendor details.
- Support the Purchasing Manager in negotiating contracts and managing supplier relationships.
- Track shipments, ensure timely delivery, and resolve any discrepancies or delays.
- Assist in evaluating supplier performance and making recommendations for improvements.
- Collaborate with other departments to forecast demand and optimize supply chain efficiency.
- Perform general administrative duties related to purchasing, such as filing and data entry.
Requirements:
- High school diploma or equivalent; a degree in Business, Supply Chain Management, or a related field is preferred.
- Proven experience in a similar role, ideally in procurement or supply chain management.
- Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Proficient in MS Office (Excel, Word, Outlook); experience with purchasing software is a plus.
- Excellent communication and negotiation skills.
- Ability to work independently and in a team-oriented environment.
- Strong attention to detail and problem-solving abilities.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.