Purchasing Specialist - Grade 10 - $54,888 ~ $76,842 ~ $98,797 - Delaware River Port Authority

Basic Purpose of Position:

Upon receipt of a requisition, evaluates the request, obtains quotes from vendors, and procures materials, supplies, services and equipment based on price, service, quality and warranty in accordance with the Authority’s policies and procedures.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

1.

Research product history and process requisitions for all goods and services requested by internal clients; and properly translate client requirements into non-restrictive specifications for competitive bidding purposes. This includes PA and NJ state contracts, GSA pricing and the competitive bid process Initiates procurement process that is in the best interest of the Authority. Factor in lowest cost, insurance, previous and current responsiveness of vendor in meeting specifications in choosing the procurement method. Verifies vendor against government listings of approved vendors.

2.

Analyze, evaluate and make award recommendations based on competitive pricing and specification compliance to determine award to the most qualified or lowest, responsive, responsible bidder, depending on procurement method. Draft formal invitation for bid and RFP documents and other required exhibits. Process all documentation required to award bid for final approval by Purchasing Agent or Director.

3.

Draft procurement contract agreements on behalf of the Authority. Support and draft FTA and Grant funded procurement agreements. Provide contract administration for DRPA/PATCO annual goods and services contracts including monitoring vendor performance, ensuring appropriate billing and payment schedules.

4.

Contact, solicit and receive informal quotes from appropriate vendors in accordance with all purchasing procedures, DRPA By-Laws, code of ethics, administrative regulations and vendor diversification program.

5.

Reach out to departments, troubleshoot and resolve problems and issues arising from purchase of services, supplies and equipment, while negotiating in the Authority’s interest. Prepares and processes emergency orders for goods and services for approval by Purchasing Agent or Director.

6.

Regularly assists in the development and maintenance of Departmental Standard Operating Procedures as directed, by reviewing and updating the same to ensure the accuracy of current processes.

7.

Supports the Authority’s Office of Business Development & Equal Opportunity VendorDiversity Program by utilizing a procurement database which links goods and services with applicable vendors. Represent DRPA and the Purchasing Department at Office of business Development and EEO meetings related to contract administration and procurement.

8.

Assist in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.

Performs other related duties as required and assigned.

Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.

Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.

Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.

Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.

Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.

Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.

Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.

Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.

Self-Development: We take steps to ensure continued learning and professional growth.

Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.

SUPERVISORY RESPONSIBILITIES

N/A

EDUCATION/TRAINING/EXPERIENCE

Required:

• High school diploma or general education degree (GED).
• At least 3 years purchasing, contract administration, or procurement-related experience.
• Knowledge of SAP Ariba or similar e-procurement software.
• Proficiency in relevant personal computer applications such as word processing and Excel or other spreadsheet application, including calculations and manipulating data and procurement related software.

Desired:

• Bachelor’s degree in business, Finance, or a related field.
• Certificate in Public Purchasing from a nationally recognized organization.
• Governmental sponsored procurement/administration certification
• Prior procurement experience with a public transit agency or governmental entity.
• Experience with SAP software program.

ENVIRONMENTAL WORKING CONDITIONS

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much exposure to the following environmental conditions does this job require?

None

Occas

Freq

Const

x

Normal office situation

x

Wet or humid conditions (non-weather)

x

Work near moving mechanical parts

x

Work in high, precarious places

x

Fumes or airborne particles

x

Toxic or caustic chemicals

x

Outdoor weather conditions

x

Extreme cold (non-weather)

x

Extreme heat (non-weather)

x

Risk of electrical shock

x

Risk of radiation

Select the level of noise that is typical in the work environment for this job.

x

Very Quiet Conditions

x

Quiet Conditions

x

Moderate Noise

x

Loud Noise

x

Very Loud Noise

PHYSICAL EFFORT

How much on-the-job time is spent performing the following physical activities?

None

Occas

Freq

Const

x

Stand

x

Walk

x

Sit

x

Stoop, kneel, crouch or crawl

x

Climb or balance

x

Reaching by extending hand(s) and/or arm(s) in any direction

x

Uses hands to finger, handle, or feel

x

Talk or good hearing

x

Taste or smell substances worked with on the job

Does this job require that weight be lifted, or force be exerted? If so, how much and how often?

x

Lifts weight or exerts force up to 10 pounds

x

Lifts weight or exerts force of 11 to 25 pounds

x

Lifts weight or exerts force of 26 to 50 pounds

x

Lifts weight or exerts force of 51 to 100 pounds

x

Lifts weight or exerts force more than 100 pounds

Select the specific vision requirements of this job.

x

Close vision

x

Distance vision

x

Peripheral vision

x

Depth perception

x

Ability to adjust focus