Real Estate Executive Assistant Must be Licensed - Stefanie Prettyman

Summary

About Us:
Our team is committed to providing top-notch service to our clients, and we are looking for an organized, detail-oriented, and proactive Real Estate Executive Assistant to join us. This role is integral to our operations and will involve overseeing day-to-day team activities and managing the entire lifecycle of real estate transactions.

Key Responsibilities:

Transaction Management:

• Oversee and manage all aspects of pending real estate transactions.
• Prepare and review contracts, ensuring accuracy and compliance.
• Coordinate attorney review items, mortgage documentation, and inspections.
• Schedule and manage OPRA requests, permits, and title work.
• Communicate with all parties involved in transactions, ensuring smooth coordination.
• Prepare end-of-week reports and provide regular client updates.

Listing Management:

• Prepare for listing appointments, including gathering necessary documents and information.
• Manage systems for tracking and following up on listing activities.
• Schedule and coordinate inspections, permits, and township requirements.
• Provide concierge services to clients, ensuring all needs are met.
• Obtain payoff information, coordinate title work, and handle OPRA requests.
• Ensure compliance with brokerage requirements and update records accordingly.
• Coordinate photography, signage, lockboxes, and property setup for listings.
• Manage listing marketing efforts, including online and offline channels.
• Coordinate showings, open houses, and follow up on feedback.
• Generate and distribute end-of-week reports.

Administrative & Operations Management:

• Ensure brokerage compliance and manage related documentation.
• Coordinate team events, seminars, and training sessions.
• Oversee email marketing campaigns and social media marketing efforts.
• Manage client concierge services and phone communications.
• Oversee team production and staffing, ensuring efficiency and productivity.
• Send monthly mailers and prepare newsletters for clients and prospects.
• Manage budgeting and billing, ensuring financial accuracy and efficiency.
• Oversee the management of office systems, including phones, copiers, MLS systems, and other tech operations.
• Attend weekly training sessions to stay updated on industry trends and team practices.

Qualifications:

• Proven experience in a real estate administrative or executive assistant role.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficiency with real estate systems and software (MLS, Dotloop, DocuSign, etc.).
• Ability to work independently and as part of a team.
• Flexible availability, including the ability to cover evenings and weekends if needed.
• High level of professionalism and commitment to client service.

What We Offer:

• Competitive base salary with commission opportunities.
• Optional overtime and coverage for evenings and weekends.
• Opportunity to work with a leading real estate team and grow within the industry.
• Supportive team environment with ongoing training and development.

About-our-team

We are focused on providing you with the proven path to increase real estate production, drive profitability and live a big life made possible through wealth building and time mastery. Our home services and technology platforms empower you to build lifelong relationships with consumers from their first real estate purchase through every piece of property they buy in their lifetime. We are focused on helping others manage and grow wealth through real estate, and that includes all of our team members. Regardless of your industry background and experience, our proven models will help catapult your career, elevating you above others in your market.