Receiving Clerk - Central Distribution - Nationwide Children's Hospital

The Receiving Clerk is responsible for unloading and inspecting delivered goods; signing for delivered goods; entering computer receipts; printing appropriate delivery documents; communicating delivery requirements to appropriate person; communicating problem situations to appropriate person; maintaining records and files of received goods; processing returned goods; processing shipping merchandise; identifying, researching and resolving receiving problems; tracking packages internally; and performing other duties as assigned.

Schedule: Monday-Friday (1st shift) 

Location: Central Campus

The moment you walk through our doors, you feel it. When you meet our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it. Welcome to Nationwide Children’s Hospital, Where Passion Meets Purpose.

Here, Diversity, Equity and Inclusion are integrated into our core values and practices. We are passionate about building, sustaining and evolving an inclusive and equitable environment. We are seeking individuals who live these values and want to share their experiences and efforts in support of our collective mission.

We’re 14,000 strong. And it takes every one of us to improve the lives of the kids we care for, and the kids around the world we’ll never meet. Kids who live healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.

Ask anyone with a Nationwide Children’s badge what they do for a living. They’ll tell you it’s More Than a Job. It’s a calling. It’s a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.

Nationwide Children’s Hospital. A Place to Be Proud.

1. Unloads delivery trucks with delivery personnel; assures that receiving dock is secured from unauthorized traffic; testifies to the freight received; documents discrepancies; maintains records.
2. Inspects package contents and records receipts and exceptions on packing slip; reviews bill for accuracy and refuses items with obvious damage; notifies Materials Management Coordinator and/or Purchasing of overstock, shortages or damage; refrigerates merchandise as necessary.
3. Documents stock and non-stock receipts in computer; notifies Purchasing if purchase order is not on file or if there are other discrepancies; processes those identified as “Rush” or “Refrigerated” according to procedure and produces computer generated documents for delivery.
4. Identifies customer and delivery location on non-stock receipts without purchase orders by information on packaging or by contents; separate non-PO packages from PO packages for delivery company to make direct deliveries to customers; processes according to Non-PO receipts procedure for packages that can not be delivered directly; stage unidentified packages in designated location for coordinator’s review if packages are in question.
5. Stage non-stock deliveries in designated locations for delivery; delivers packages as needed; obtains appropriate signatures and adjust computer records accordingly.
6. Documents stock receipts in computer; notifies Materials Management Coordinator and/or Purchasing if purchasing order is not on file or if there are other discrepancies.
7. Prints packing slip and attaches them to all stock packages; stages product for putaway according to stocking locations; puts away stock inventory as needed; rotates inventory during put away; cycle counts inventory as needed and processes return to vendor as identified by Materials Management Coordinator or Central Distribution Manager.
8. Processes priority and rush shipments per department procedure.
9. Communicates delivery requirements to Materials Transporter or Materials Management Coordinator.
10. Maintains records and files including computer-generated reports, information on freight bills, packing slips, shipments and Non-Pos.
11. Processes returns; UPS, FedEx and Airborne shipments daily according to established procedures.
12. Communicates receiving errors to Accounting, Purchasing, Materials Management Coordinator and/or Central Distribution Manager; assists in the resolution of invoice/receiving discrepancies as necessary; identifies, researches and resolves Match Audit discrepancies; reports all none resolved discrepancies to Materials Management Coordinator and/or Central Distribution Manager.
13. Performs housekeeping duties per department policy.
14. Assist in managing traffic flows in and out of the receiving dock area; notifies coordinator and/or security when vehicles block or hinder traffic flow.
15. Processes medical gas request forms to Central Distribution’s office; maintain proper inventory flow and storage of full and empty medical gas tanks; manages and controls medical gas carriers.
16. Maintains all transporting vehicles used to move supplies throughout Hospital.
17. Sorts and stages letters and small packages for transporting to Mailroom for distribution; receives from the Mailroom all packages requiring processing and routing; processes all Mailroom packages according to standard receiving procedures.
18. Completion of tri-annual for DOT hazmat employee training and semi-annual IATA training, incompliance with the requirements of 49CFR172.704(a) (1and2). Training to be performed by Safety and Security liaison.

KNOWLEDGE , SKILLS AND ABILITIES REQUIRED

1. High school education or equivalent required.
2. 1 year previous receiving experience.
3. 1-year computer experience entering data.
4. Basic math and English skills.
5. Basic knowledge of lifting and transporting skills.

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.