Receptionist / Administrative Assistant - LiveOnNY

At LiveOnNY we save lives, provide comfort, and strengthen legacies through organ, eye and tissue donation for the 13 million New Yorkers we serve.

LiveOnNY is a nonprofit federally designated organ procurement organization (OPO) that facilitates donation for transplantation in the greater New York City area.

Our teams work with local hospitals and transplant centers to deliver the gift of life to New Yorkers currently waiting for lifesaving transplants.

Join us in helping New Yorkers to live on by making New York number one in lives saved through donation.

LiveOnNY is a dynamic, fast-growing company that is committed to providing excellence to our clients and families while creating a positive impact in the community.

The receptiontist is responsible for: coordinating and scheduling appointments (internal & external). Performs administrative assistance as well as general clerical work and projects for Administration and other departments as needed. Provides front desk and phone reception and distributes incoming mail and packages. 

Administrative Assistant/Receptionist Responsibilities:

Provides administrative assistance for Administration and other departments as needed, arranges meetings using MS Outlook, answers telephone and takes messages as needed. Types letters, memos, or forms and assists other departments with projects as assigned.

Responsible for opening reception from 9:00 a.m. to 5:00 p.m. on all regularly scheduled workdays. Notifies and works with manager to make sure that adequate coverage is maintained for the Front Desk during hours the office is open.  

Maintains tracking system and followup with building management and vendors to ensure current COI (certificate of insurance) is on file. Establishes, organizes and maintains electronic and paper files, correspondence, documentation and other records.

Answers and screens phones in a professional manner for the organization. Directs incoming telephone calls and visitors to proper person. Maintains general knowledge of the various departments in order to be able to identify callers’ interests and direct all calls appropriately and efficiently.

Greets and welcomes visitors and utilizes vistor management system to advise appropriate personnel of their arrival, consistently following visitor protocol, ensuring organizational security.

Organizes front desk, café, coffee stations and print/mail room and maintains in good order each day and distributes incoming faxes to staff. Orders and maintains stock of coffee/kitchen supplies and snacks and basic office supplies  including toners for the fax machines and photocopiers.

Receives and distributes incoming mail and packages to all staff. Arranges for shipping of Federal Express and United Parcel Service packages. Affixes postage to outgoing mail. Ensures package and mail pick up by carrier.

Supports and fosters the Mission, Vision and Core Values of LiveOnNY and its commitment to organ and tissue donation.  

Receptionist Qualifications:

High School or Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

LiveOnNY offers a competitive salary & comprehensive benefits package.

• 403(b) deferred annuity
• Medical/Vision/Dental/Life
• Tuition reimbursement
• Paid time Off
• Pet Insurance
• Life Insurance
• Cellular plan discounts
• Auto Insurance discounts

Salary Range: $47,000-$68,000