Receptionist / Administrative Assistant - IBC Insurance Agency Ltd

Manages front desk reception traffic, and phone calls to the main company phone number. High phone call traffic and routing of calls to all of our offices throughout Texas and Oklahoma. Supports the agency by providing administrative functions directed by Management.

Paid Time Off (PTO)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Mon-Fri Schedule

Career Growth Opportunities

Responsibilities

Primary Responsibilities

:

Answer phone calls and direct calls to appropriate parties or take messages.

Open, sort, and distribute incoming correspondence, including faxes and email

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc.

Arrange catering for staff luncheons and meetings, as well as committee and board meetings

Prepare invoices, reports, memos, letters, and other documents

Create, maintain, and enter information into databases

Perform other functions as assigned by management

Skills:

• Bilingual (English/Spanish)
• Good written and oral communication
• Working Knowledge of MS Outlook, Word, Excel, and PowerPoint
• Good time management
• Active Listening
• Reading Comprehension

Requirements:

• Bilingual (English/Spanish)
• High School Diploma or Equivalent
• Minimum 1 year of experience running a busy front desk and multiple phone lines
• Minimum 1 year of administrative assistance experience