Receptionist - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

WHAT YOU’LL BE DOING

Front Desk Management

• Greeting visitors: 
  • Welcoming visitors to Scout Motors Columbia, SC office and directing them to the appropriate department. 
  • Providing appropriate badge for visitors, signing in time and out time.
  • Providing visitors with temporary parking passes: Verifying guests have parked in an appropriate area with permit.
• Answering phone calls: Answering and forwarding phone calls. Keeping detailed records of visitor requests and calls received. 
• Managing mail: Sorting and distributing incoming mail and preparing outgoing mail. 
• Handling deliveries: Accepting and directing deliveries. Escorting vendors, as necessary.
• Managing office and canteen supplies: Monitoring office supply inventory and ordering supplies when necessary. 
• Operating office equipment: Using a variety of office equipment, such as a fax machine, copy machine, and computer. 
• Manage and replenish front desk supplies: Maintaining Security badging supplies and other items as needed.
• Maintaining cleanliness: Keeping the reception area and all common areas clean and tidy. 
• Following policies: Following all policies and procedures. 

New Hires / Security Access

• Requesting Paxton Key access from building management: sending new hire information to the building manager for input for access to First Base Building.
• Monitoring security cameras and alarms, and reporting suspicious activity to building’s Security Management of SC security guard on first floor and/or Scout Motors security command center at the Blythewood construction site.
• Assigning First Base Building parking permits: managing the process for assigning and tracking the parking permits; communicating with the City of Columbia; submitting new hires applications to the City of Columbia.
• In the event of an emergency call 911 and then call Scout Motors security command center.

Facilities Management

• Calendar Scheduling: Assisting with calendaring and coordinating meeting rooms.
• Meeting Rooms: Identifying needs for upcoming meetings and deploying resources (i.e., extra chairs, setup, or other needs, such as repairs).
• Coordination of Lists: Working with Security and Scout Teams to prepare list of guests/attendees for upcoming events and/or workshops and provide to front desk security and building management.
• Scheduling Fleet Vehicles: Managing the check-out/in process for the pool of vehicles available to employees. Communicating with Property Administrator any issues or concerns. Managing the Outlook Calendar and Maintenance Schedule.
• Facilitating Work Orders: Supporting select work orders in MaintainX maintenance system, tracking, and seeing to completion.
• Liaising with Facility-oriented vendors (i.e, Adaptiv, Janitorial Day Porter, Hughes Development, Security Management of SC, Allied Security, Canteen, and others, etc.) to execute work orders, address issues, workplace duties as assigned, and other coordinated efforts through completion.

Miscellaneous

• Perform any other duties and tasks assigned to ensure organizational excellence at the property.

WHAT YOU BRING TO THE TABLE

Education/Training:

• High School Diploma - Bachelor's degree preferred
• Commercial real estate experience is a plus.

Years of relevant experience:

• Less than 1 year of experience/entry level

Skills and knowledge:

• Advanced oral and written communication skills, including the ability to speak effectively before small groups of tenants or employees.
• Ability to read and interpret documents accurately.
• Strong attention to detail.

Other abilities:

• Typing speed of at least 65 words per minute with 90% accuracy.
• Proficient knowledge of Microsoft Office/Suite. Willingness to learn and become proficient in other standard software programs used by JLL or the client. Knowledge of Cash, Yardi, and 4sight is preferred.

Physical work requirements and work conditions: In compliance with the Americans with Disabilities Act (ADA), the Receptionist’s responsibilities are such that in order to perform the required work in a safe and satisfactory manner, the following minimum physical requirements apply:

• Sitting for long periods of time.
• Frequently standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling.
• Reading video display terminals, order forms, and other written documents.
• Lifting a minimum of thirty-five (35) pounds.
• Using and accessing stairwells during emergencies.
• Using keyboards for typing and computer input.
• Hearing, speaking, and answering the office telephone system.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate. 
• Deep investment in cutting-edge technology to power your work. 
• Comprehensive and competitive benefits plan 
• A supportive, caring and diverse work environment designed for your growth and well-being. 
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.

Location:

On-site –Columbia, SC

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.