Receptionist at Beacon Hill

Our client, an asset management and commercial real estate services company, is seeking a Temporary to Permanent Receptionist to support their NYC office. Hours are 9am-5pm with a degree of flexibility as needed and requires 5 days in office. Note they are looking to move quickly and need to have someone start the in early November.

Responsibilities:

• Maintain accurate company directory and phone lists for NYC office
• Coordinate visitor access to the building
• Maintain conference room schedule
• Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.
• User setup and termination
• Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged
• Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory
• Oversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordination
• Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process
• Assist with travel arrangements and expense reports
• Assist with corporate events
• Update organization charts monthly and distribute
• Produce monthly travel reports and distribute
• Order company stationery, envelopes, labels and business cards
• Work on special projects as needed

Qualifications:

• Knowledge: Word, Excel, Outlook, PowerPoint, Visio
• Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
• Experience: College degree preferred, 1-3 years office or administrative work
• Must be able to lift 15 lbs.

Compensation/Benefits:

• $75,500 + bonus eligible + OT eligible

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)