Regional Events Coordinator - Troutman Pepper Hamilton Sanders

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Regional Events Coordinator will support single-day events (external/client-facing and internal/attorney-facing) across the firm's practice and industry groups firmwide in addition to providing event support for the New York office/market.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Plan, coordinate, execute, and track all single-day events, including but not limited to dinners, happy hours, receptions, webinars, and virtual events (external/client facing and internal/attorney facing).

• Record and track firm tickets through TicketManager, a web-based ticket management software.

• Run virtual events and webinars through video communication platforms, On24 and Zoom.

• Create, maintain, and track events through InterAction, a client relationship management (CRM) database.

• Responsible for the design, creation, communication, and tracking of firm invitations through e-marketing software.

• Develop and maintain relationships with travel partners.

• Provide support and subject matter expertise for firm travel platforms.

• Maintain billing and accounts payable for events.

• Responsible for department event deposits and invoices, including timely submission and managing budget requirements for each event.

• Provide support and expertise for all events as needed.

• Update and maintain firm calendars ensuring accuracy to support business needs.

KNOWLEDGE, SKILLS AND ABILITIES:

• Service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.

• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.

• Maintain confidentiality when handling matters for the firm and clients. 

• Must be able to communicate ideas or positions in a clear, efficient manner in handling all event matters.

• Keen attention to detail and be well-organized.

• Must be a problem solver and highly responsive.

• Demonstrated ability to effectively multi-task and prioritize projects while meeting all appropriate deadlines.

• Adaptable to continual evolution of the events environment.

• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint

• Ability to travel to support firm events.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree from an accredited college or university.

• Minimum of two (2) years' experience in event planning.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.