Research Administrator I/II - Fred Hutchinson Cancer Center
Seattle, WA
About the Job
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Research Administrator I/II (RA) will support the faculty and personnel in the Clinical Research Division by providing support in grants and contract management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities.
This new role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the program faculty. The position will work under the direction of the Program Operations Director and will act independently in performing daily responsibilities, partnering with program faculty and interfacing with other departments as needed to provide research administration.
This role will have the opportunity to work partially at our campus and remotely.
Responsibilities:Funding Source Administration
- Work closely with assigned faculty to provide overall Research Administration support, based upon the faculty’s area of research interest and goals.
- Assist with submitting grants, to include writing and completion of non-technical portions of submission, oversight of institutional signoff, and preparation of just in time (JIT) materials.
- Assist with fiscal management aspects of industry-sponsored clinical trials.
- Develop, monitor and track simple or basic budgets.
- Run standard reports to support budget management.
- Perform post-award activities, including annual progress report submission and sub-award activation and management.
- Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
- Manage non-sponsored budgets, such as discretionary accounts and gift funds.
- Prepare monthly budget summaries and reports for PIs.
Fiscal Support
- Build and oversee budget and projections for finances of the faculty in assigned portfolio.
- Build and oversee annual time and effort planning and reconciliation for faculty and research staff in assigned portfolio.
- Serve as purchasing liaison, placing and approving orders for supplies and equipment. Create and maintain standing orders for a variety of vendors.
- Assist with approval of all corporate credit cards for faculty in the portfolio.
- Review and approve Travel Reimbursement and Check Request forms.
- Submit work orders for equipment repairs; procure and schedule outside maintenance when needed.
Administrative Support
- Maintain faculty documents such as CV, NIH Biosketch, Other Support, and Academic Review & Promotion portfolio materials.
- Support Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
- Manage monthly time and effort reporting for the group.
- Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans.
- Assist with IRB, IACUC, and MUA/DUA applications and renewals.
- Special projects and other tasks as assigned.
Team Participation
- This position is expected to be a team player; participating in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission, is expected of individuals who work in the Fred Hutch Clinical Research Division.
MINIMUM QUALIFICATIONS:
Research Administrator I:
- High School Diploma (or equivalent).
- Some relevant administrative experience.
Research Administrator II:
- High School Diploma (or equivalent).
- Two years of relevant experience.
PREFERRED QUALIFICATIONS:
- Commitment to providing excellent service and partnership to internal and external stakeholders of Fred Hutch Cancer Center.
- Very comfortable using Microsoft Office Suite, especially Outlook, Teams, Word, Excel, as well as Adobe Acrobat, as well as enthusiasm and ability to learn new technical programs and functions.
- Comfortable working with numbers using excel to build and reconcile budgets, complete financial planning activities, with enthusiasm and ability to build on these skills.
- Strong organizational and problem-solving skills and the ability to manage competing priorities.
- Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels.
- Ability to exercise sound judgement and make appropriate decisions.
- Proactive, can anticipate needs, and set and meet deadlines.
- Capable of working autonomously to complete assigned tasks with minimal supervision/direction.
- Intermediate Excel user; for example, using formulas, calculating values in multi-step processes, preparing account reports, and working with pivot tables.
- Proficient in fiscal and budgetary management.
- Basic understanding of accounting and terminology. Experience managing accounts, account reconciliation, account reporting, etc.
- Bachelor's degree.
- Prior administrative experience in a research or academic setting.
- Pre-award and post-award grants and contract management, or relevant experience.
- Exposure to NIH grants.
- Exposure to industry-sponsored clinical trials.
- Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.
- Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software.
A cover letter that describes your interest in the position and any relevant experience is required upon application.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Research Administrator I: The hourly pay range for this position is from $30.65 to $43.64 and pay offered will be based on experience and qualifications.
Research Administrator II: The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
