Risk Management Specialist II (Anchorage) - State of Alaska

Corporate Values:  Integrity, Respectful, Leadership, Sustainable

Alaska Housing Finance Corporation

RISK MANAGEMENT SPECIALIST II

ANCHORAGE/Job #24-8439 PCN 190

Position Summary: Manages efforts to prevent and/or reduce the risks of loss related to unsafe working conditions, employee accidents or injuries, or other potential claims against AHFC.

Reports to:  ADMINISTRATIVE SERVICES MANAGER - RISK

OVERVIEW

This position is responsible for providing and coordinating the delivery of relevant information to all departments about the Corporation’s risk management policies and procedures, in order that department managers may assure the proper protection of employees, customers, visitors, and corporate assets. The position works within limits of delegated authority to administer safety and loss control programs, conduct claims research and make recommendations regarding appropriate risk management activities. 

SUPERVISION RECEIVED AND EXERCISED:  Non-exempt, non-supervisory position.

Examples of Duties

Identifies circumstances that could cause a claim against, or financial loss to AHFC. Examines alternatives to handle the risks by reducing loss exposures, and minimizes effects after a loss occurs.

Identifies opportunities for AHFC to provide improved working conditions for staff and safer housing for tenants. Acts as a liaison with all departments to assure each department understands their responsibility to actively promote safety and accident prevention programs.

Develops, implements and monitors employee safety and property conservation programs.

Performs ergonomic analysis of workstations, investigate repetitive motion claims, recommend and assist with, appropriate corrective actions.

Assists with the update and maintenance of appropriate department manuals; prepare and continually update a desktop procedure manual, which clearly defines tasks associated with the Risk Management Specialist job classification.

As instructed, serves as a liaison between the Corporation and insurance broker of record regarding insurance matters including automobile, property, liability, flood, workers’ compensation, mortgage protection, and other coverage as applicable.

Assist with AHFC’s annual insurance renewal.

Responsible for coordinating a comprehensive safety inspection, prevention, protection, and education program in compliance with OSHA standards, including a comprehensive workplace safety-training program, which will be administered by the appropriate department supervisors.

Acts as a liaison with commercial public/private sector landlords to ensure adequate leased facilities. This may include maintaining building leases, security, fire safety and insuring compliance with ADA requirements.

Assure ADA compliance within all AHFC owned and/or occupied sites. Provides appropriate ADA information and assistance to AHFC visitors and staff.

Timely review and processing of grants, contracts, leases, and other documents for AHFC signature.

Maintains and secures a central file of original corporate contracts, agreements, titles, deeds, and establish audit procedures. 

Collects and maintains certificates of insurance as required to meet insurance contract requirements.

Works with Procurement and other departments to assure that adequate insurance and indemnity language is included in all applicable purchase orders, contracts, leases, and grant agreements.

Maintains an accurate and timely record of all claims against the Corporation, including workers’ compensation, general liability, or other matters. 

Maintains incident reports, coordinates the investigations and evaluations of claims, responds to and resolves complaints and claims within delegated levels of authority; work closely with involved parties. 

Monitors records of all corporate incidents related to the spillage, cleanup, and regulatory compliance of hazardous waste and materials.

Oversees vehicle accident investigations. Consolidate and document evidence including witness statements, photographs, and police reports. Prepare scope of work for damage repair, coordinate claim settlement with responsible insurer.

Conducts safety inspections of AHFC facilities. Investigates questionable conditions, timely notifies appropriate managers, prepares safety reports, documents circumstances and incidents, and conducts timely follow-up to assure resolution of problems.

Maintains real property records to include: title deeds, easements and tax records. Assist other departments with documentation needed to effect the repair or sale of Corporate owned real estate (i.e., appraisal services, title research, purchase agreements, survey, etc.)

Monitors and maintains key card security systems.

Establishes and preserves a positive working relationship with AHFC's business partners, clients, customers, and other AHFC departments.

Other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of:  safety, fire prevention and security management principles, real estate and contract law; insurance policy provisions; principles of asset management and protection; techniques for claims adjustment, applicable regulations.

Skills and Abilities: 

Skills in: proficient use of personal computers and applications including Microsoft Office Suite (Outlook, Word, Excel), JADE, Health & Safety Institute Online Training and SDS Systems, Origami Risk, Records Tracking. Communication -must possess above average communication skills including public speaking, negotiating, and the ability to quickly process information and respond appropriately.  Interpersonal skills will be utilized on a daily basis through interaction with a diverse cross-section of people and organizations.  Mathematics - adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions and decimals.  Computes weighted ratio, rate and percent.  Prepares and interprets reports, charts, and graphs.

Ability to: manage a loss control program, communicate with and gain cooperation of other AHFC departments, effectively utilize outside loss control expertise. Determine liability for loss, assess claim values, identify, interpret and apply applicable provisions of laws and contracts. Read and understand written material, interpret and apply rules, regulations, and codes. Write clearly, prepare comprehensive documents, and keep appropriate records. Effectively manages multiple priorities and projects; prepares and monitors complex documents. Prioritize, organize, and productively manage time to ensure compliance with numerous deadlines, work effectively under pressure, and function with a high degree of independence, comprehend written material, interpret and apply rules, regulations, codes; gather and analyze large amounts of data. Perform work in an accurate, attentive, and detail-mindedness manner. Must be empathetic to the needs of and be able to work cooperatively with other AHFC departments, outside entities, and claimants. Consistently deliver good customer service. Engage in strategic and reflective thinking; adapts quickly to changing business and customer needs. Work with minimal supervision and be able to function with a high degree of independence within levels of delegated authority. 

Ability to: travel on short notice, and/or on a frequent basis. Regular use of the employee’s privately owned vehicle is anticipated.