SAT - Administrative Assistant - Nippon Express USA

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

• • Answering phone calls and addressing inquiries from shippers and team members.
  • Coordinating client pick-ups, ensuring timely and accurate fulfillment of orders.
  • Taking photographs of questionable inventory items after quality control checks for documentation purposes and reporting.
  • Entering new inventory information accurately into the warehouse management system.
  • Collaborating with team members to maintain and update the warehouse management system.
  • Monitoring inventory levels and notifying the appropriate personnel when supplies need to be replenished.
  • Ordering supplies for the warehouse staff and ensuring timely delivery.
  • Performs accurate physical counts of all inventories, adjusting computer systems and notifying the manager of discrepancies.
  • Receives all inbound shipments into database system.
  • Creates warehouse tags for pallets/cartons/pieces received into the Operations warehouse.
  • Handles the packing list and/or bill of lading for all product received into the warehouse.
  • Accurately documents any exceptions to the receipt of product, immediately to management.
  • Uploads clear, accurate pictures and descriptions associated with damage, into database.
  • Communicates any receiving issues and/or discrepancies to the Warehouse Manager and team.
  • Updates container locations in database.
  • Research discrepancies of shipments in database and works closely with Team Leads and Warehouse Manager, if unable to resolve.
  • Prints picking requests containing the locations, number of pallets, product and any partial pull documents.
  • Performs other duties as assigned

• Great computer skills (Microsoft Word, Excel & Outlook)
• Good verbal and written communication skills
• High school diploma or equivalency certificate or significant or relevant or appropriate working experience.

Organization Relationships:

This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1^st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.