STEWARDSHIP & EVENTS COORDINATOR, OFFICE OF MINORITY AFFAIRS AND DIVERSITY - University of Washington
Seattle, WA
About the Job
Req #: 238942
Department: UW ADVANCEMENT: OMAD
Job Location Detail: Hybrid eligible
Posting Date: 10/24/2024
Closing Info:
Closes On 11/07/2024
Salary: $3,839 - $5,135 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
The Office of Minority Affairs & Diversity (OMA&D) has an exciting opening for a Stewardship & Events Coordinator. This is a full-time contract classified position.
The Stewardship & Events Coordinator position plays a critical role in promoting the work of OMA&D programs and scholarships through the coordination of donor engagement, stewardship, events, and advancement activities.
What You Will Do: Donor Stewardship (30%)
• Coordinate monthly stewardship and donor recognition process including high-touch stewardship engagement, reports, and in-person engagement.
• Work closely with the Director for Advancement and the Academic & Student Affairs (ASA) stewardship team to maintain a comprehensive OMA&D donor engagement program.
• Work closely with key leadership and staff to coordinate, schedule, and track stewardship activities.
• Craft meeting briefings as needed in support of high-touch donor engagement.
• Collaborate with the OMA&D advancement team to create opportunities for donors to understand the impact of their investment in OMA&D.
Event Coordination (30%)
• Play a key role in ensuring the success of signature annual OMA&D events including Celebration, VP Circle donor events, Friends of Educational Opportunity Programs (FEOP) board retreat, Samuel E. Kelly lecture series, and customized donor stewardship engagements.
• Oversee event logistics from start to finish, serving as point person for guest registration, vendor and contract management, team planning meeting coordination, and timeline coordination through Cvent, Marketo, and other digital engagement tools, and more.
• Work with vendors and contractors to produce event collateral and promotions, coordinating estimates, budgets, content, proofing process, printing, delivery, and more.
• Define volunteer support and training and lead the work of student assistants.
• Work in collaboration with key team members to proactively troubleshoot issues and ensure event success.
• Coordinate post-event analysis and evaluations with recommendations for improving or streamlining processes for future events.
• Review and/or support collateral production for events executed in partnership with or sponsored by OMA&D.
Communications (25%)
• Prepare custom communications in support of donor-awardee relationships including writing, editing and layout of impact reports.
• Work through UW Beneportal to gather and upload students’ stories, edit their documents, and create impact statements and materials.
• Ensure timely responses to donor contributions, inquiries, and activities.
• Prepare award letters including pledge schedules and status notifications.
Administrative Support and Other Duties as Assigned (15%)
• Prepare endowment and gift transmittal reports in accordance with central advancement processes.
• Work closely with the point of contact for the Vice President/University Diversity Officer in support of donor, outreach, engagement, and stewardship activities.
• Prepare executive-level briefing packets.
• Support independent projects as requested by the Vice President and/or Director for Advancement.
• Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree in a related field AND minimum of two years of experience in alumni relations, development, public relations, event planning and/or other related experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Bring:
• Proven verbal and written communication, including editing, skills.
• Strong attention to detail.
• Ability to work independently and as a collaborative team member.
• Proficiency with Microsoft Office software applications, including Word, Excel, PowerPoint, Outlook and Teams.
• Proficiency in, or willingness and ability to learn tools such as a CRM, Marketo, Cvent, Beneportal, and other software systems and products.
• Commitment to the mission of higher education and diversity, equity and inclusion.
• Experience in volunteer coordination, office or administrative support, and/or communications.
What You Can Expect:
• Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
• Some evening and weekend hours required, as necessary, on short or limited notice.
• Some local travel required.
• Physical event support will be required, including setup, tear-down and 4+ hours of walking/standing.
#UWUAJOBS
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
Department: UW ADVANCEMENT: OMAD
Job Location Detail: Hybrid eligible
Posting Date: 10/24/2024
Closing Info:
Closes On 11/07/2024
Salary: $3,839 - $5,135 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
The Office of Minority Affairs & Diversity (OMA&D) has an exciting opening for a Stewardship & Events Coordinator. This is a full-time contract classified position.
The Stewardship & Events Coordinator position plays a critical role in promoting the work of OMA&D programs and scholarships through the coordination of donor engagement, stewardship, events, and advancement activities.
What You Will Do: Donor Stewardship (30%)
• Coordinate monthly stewardship and donor recognition process including high-touch stewardship engagement, reports, and in-person engagement.
• Work closely with the Director for Advancement and the Academic & Student Affairs (ASA) stewardship team to maintain a comprehensive OMA&D donor engagement program.
• Work closely with key leadership and staff to coordinate, schedule, and track stewardship activities.
• Craft meeting briefings as needed in support of high-touch donor engagement.
• Collaborate with the OMA&D advancement team to create opportunities for donors to understand the impact of their investment in OMA&D.
Event Coordination (30%)
• Play a key role in ensuring the success of signature annual OMA&D events including Celebration, VP Circle donor events, Friends of Educational Opportunity Programs (FEOP) board retreat, Samuel E. Kelly lecture series, and customized donor stewardship engagements.
• Oversee event logistics from start to finish, serving as point person for guest registration, vendor and contract management, team planning meeting coordination, and timeline coordination through Cvent, Marketo, and other digital engagement tools, and more.
• Work with vendors and contractors to produce event collateral and promotions, coordinating estimates, budgets, content, proofing process, printing, delivery, and more.
• Define volunteer support and training and lead the work of student assistants.
• Work in collaboration with key team members to proactively troubleshoot issues and ensure event success.
• Coordinate post-event analysis and evaluations with recommendations for improving or streamlining processes for future events.
• Review and/or support collateral production for events executed in partnership with or sponsored by OMA&D.
Communications (25%)
• Prepare custom communications in support of donor-awardee relationships including writing, editing and layout of impact reports.
• Work through UW Beneportal to gather and upload students’ stories, edit their documents, and create impact statements and materials.
• Ensure timely responses to donor contributions, inquiries, and activities.
• Prepare award letters including pledge schedules and status notifications.
Administrative Support and Other Duties as Assigned (15%)
• Prepare endowment and gift transmittal reports in accordance with central advancement processes.
• Work closely with the point of contact for the Vice President/University Diversity Officer in support of donor, outreach, engagement, and stewardship activities.
• Prepare executive-level briefing packets.
• Support independent projects as requested by the Vice President and/or Director for Advancement.
• Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree in a related field AND minimum of two years of experience in alumni relations, development, public relations, event planning and/or other related experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Bring:
• Proven verbal and written communication, including editing, skills.
• Strong attention to detail.
• Ability to work independently and as a collaborative team member.
• Proficiency with Microsoft Office software applications, including Word, Excel, PowerPoint, Outlook and Teams.
• Proficiency in, or willingness and ability to learn tools such as a CRM, Marketo, Cvent, Beneportal, and other software systems and products.
• Commitment to the mission of higher education and diversity, equity and inclusion.
• Experience in volunteer coordination, office or administrative support, and/or communications.
What You Can Expect:
• Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
• Some evening and weekend hours required, as necessary, on short or limited notice.
• Some local travel required.
• Physical event support will be required, including setup, tear-down and 4+ hours of walking/standing.
#UWUAJOBS
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
Source : University of Washington
