SUPPLY CHAIN MATERIALS SPECIALIST - Westchester Medical Center

Job Summary

• Ensures a continuous flow of supplies is maintained. Assists Purchasing with locating and/or recommending sources of supply for products, services and equipment. Plans, organizes, directs and controls inventory levels and stock replenishment in support of service level objectives. Serves on various hospital committees as assigned. Assists with maintaining Meditech item master and related CDM capture. Assists with special projects related to supply chain/materials management and/or unique purchasing issues related to Surgical Services areas.

Responsibilities

• Submit purchase request/requisition to centralized purchasing utilizing the materials management system to determine that the description is accurate and describes in full the item(s) requested, quantity, unit of measure, suggested vendor and vendor information (name, address, phone number, etc.), method for delivery ( standard, expedited, etc.), proper expense code identified .
• Acts as expediter. Maintains follow-up when necessary (back orders, stock outs, credit holds, over shipment, delivery shortages, changes in quality and substitutions, etc.) ensuring delivery will be as requested. Urgent requests must be communicated to purchasing in a timely manner. Communicates pertinent information received from purchasing/SPD (re: backorders, delivery delays, etc.) to appropriate manger and staff. Anticipates extended delays, researches availability of substitutes and/or replacements.
• Coordinates with vendors and purchasing in the preparation of request for quotation from qualified sources of services and supplies when appropriate. Assist with evaluation/comparison of products or services for quality, cost and delivery as requested by Director of Materials Management, Purchasing or various oversight (Value Analysis Committee, etc.).
• Serves on various committees as directed which may include but not limited to: Value Analysis Committee. Provides data analysis as requested.
• Coordinates all stock and inventory functions of the department including receipt of goods, equipment and services including process and handling of returns. a) Receives, verifies goods and equipment within two (2) hours of receipt or start of shift if received after hours reports any discrepancies to the Receiving Department and/or Purchasing according to process/procedure. b) Prepares packaging and paperwork for return to vendors when necessary: follows up with Receiving to ensure timely pick-up of returns for shipment to vendor. c) Arrange for loaner/temporary replacement of equipment, that is being serviced, as necessary and appropriate. d) Anticipates area for potential delays, product/ equipment availability,communicates to appropriate director, manager and staff.
• Establishes and maintains under the direction of the Director of Materials Management, O.R Director or his/her designee, efficient, equipment and services, in accordance with Purchasing/Hospital Policies and procedures. a) Coordinates with purchasing if an item should be ordered on demand or maintain as inventory. b) Utilizes materials management system to maintain supply/equipment (inventory and non-inventory) historical data. c) Performs audit for supply expiration dates and assures no expired product within area of responsibility.
• Supplies a) Process supply list to SPD, CSR, Purchasing on a daily basis or as necessary. b) Ensures a continuous flow of supplies is maintained following economic order processes /procedures. c) Submits requisition for orders total joint replacement as used: PO from Purchasing. d) Supplies are to be restocked in a timely manner. e) Maintains and updates inventory templates/case cart templates. f) Provides performance reports and analysis as directed in a timely manner. g) Demonstrates cost containment practices.
• Assists with maintaining Meditech item master and related CDM capture. a) Receives implant logs for RN’s after surgery. b) Processes requisition to replace implants used as needed.* c) Calculate charges – with appropriate mark up per cases.* d) Anticipate/recognizing potential capture of all revenue. *AmSurg only
• Leadership a) Acts as liaison between OR/CSR/Purchasing/ and Supply Chain staff. b) Assists with implementation and maintaining of ParEx inventory system for surgical services areas.
• Performs other duties as required.

Qualifications/Requirements

• EXPERIENCE
  • Three to five years of related experience in healthcare purchasing, O.R. Inventory control, stores control and/or materials handling.
• 
  EDUCATION
  • Two year college degree, preferably in purchasing, management OR business administration. Experience in purchasing healthcare environment considered in lieu of degree.
• 
  LICENSES/CERTIFICATIONS
  • N/A
• 
  OTHER
  • If applicable, the individual performing this job may reasonably anticipate coming into contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
  • Knowledge and use of computerized materials management system.
  • Ability to effectively work as a team member.
  • Ability to communicate with others at all levels within the organization.

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