Safe2Tell Operations and Engagement Coordinator (Program Assistant I) - State of Colorado

Safe2Tell Operations and Engagement Coordinator (Program Assistant I)


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Safe2Tell Operations and Engagement Coordinator (Program Assistant I)






Salary




$52,344.00 - $68,400.00 Annually






Location




Denver, CO








Job Type




Full Time






Job Number




LAA-00230-10/24








Department




Department of Law






Opening Date




10/04/2024








Closing Date




10/15/2024 11:59 PM Mountain






FLSA




Determined by Position








Type of Announcement




This position is open only to Colorado state residents.






Primary Physical Work Address




1300 Broadway, Denver, CO 80203








FLSA Status






Non-Exempt; position is eligible for overtime compensation.








Department Contact Information




Vanessa Rosas, email: vanessa.rosas@coag.gov








How To Apply




Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.











+ Description


+ Benefits


+ Questions







Department Information







Find a rewarding career making a difference: Join the Office of the Attorney General!







The Safe2Tell (https://safe2tell.org/) team is recruiting for a team member to oversee business operations and support communication and outreach efforts. The Safe2Tell Operations and Engagement Coordinator (Program Assistant I) is a great opportunity for a team player who enjoys variety and working with people. If you're passionate about making a difference in the lives of students and Colorado communities, this is the position for you!


WHO WE ARE

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.



Visit our website to learn more:https://coag.gov/.





Description of Job







Safe2Tell ensures that every Colorado student, parent, teacher, and community member has access to a safe and anonymous way to report any concerns about their safety and the safety of others, with a focus on early intervention and prevention through awareness and education . Safe2Tell accomplishes this by engaging youth and adults to feel comfortable raising concerns in their communities and by fostering a culture and climate of respect and help. Safe2Tell manages a sophisticated system of tip and alert analysis and shares information with local partners. The program also provides education and awareness training to law enforcement and students, faculty and staff regarding community safety and youth issues pertaining to youth suicide, violence, substance abuse, and other concerns.





WHAT YOU WILL DO

The Safe2Tell Administrator supports the operational and administrative functions of the Safe2Tell program. This includes supporting the day-to-day operations of the program, serving as the initial point of contact for Safe2Tell inquiries and communication, and managing inventory and invoices. T he Safe2Tell administrator supports Colorado student s engaged in the student am bassador program as the lead for all program activities and functions.



Duties include, but are not limited to, the following:

+ Manages the Safe2Tell information line between the hours of 8am – 4pm Monday through Friday and manages the info@safe2tell.org email account and voicemail in order to address public inquiries about the program and evaluate the need to escalate inquiries, issues, and concerns to the Safe2Tell Program Director (Program Director).

+ Develop reporting and accountability methods and tools to track major projects and initiatives.

+ Manage the master calendar for staff work, travel, team meetings, and staff shortages to ensure continued operations and office coverage.

+ Support functions of the Safe2Tell Program Director, as needed including, but not limited to, scheduling meetings, preparing mailings, ghost writing emails, and requesting quotes for materials.

+ Draft and edit program communications, internal and external facing.

+ Manage materials inventory, process supply and account invoices.

+ Supports Program Director in identifying , engaging with, and monitoring contracts for Safe2Tell vendors and platforms.

+ Administers the Safe2Tell Student Ambassador Program. Schedules meetings, writes agendas, plans the final celebration of impact, manages ambassador inquiries, and communicates with other Safe2Tell staff about ongoing projects. Manages the S2Tambassador@coag.gov email. Oversees and organizes the application and selection process of student ambassadors for the next year, including application support, review, interviews, and communications.

+ Manages the safe2tell.org website. Make changes & edits to content as needed to keep the website up to date.

+ Other duties as assigned.








Salary note : Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.



This recruitment may be used to fill other positions in the Department of Law, Division of Community Engagement.







Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights



WHAT WE ARE LOOKING FOR



Residency Requirement:




This posting is only open to residents of the State of Colorado at the time of submitting your application .




Class Code & Classification:





H4R1XXPROGRAM ASSISTANT I



Minimum Qualifications and Substitutions:Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.


Experience Only:

Four (4) years of full-time work experience in program administration/program coordination or project management, which must have included professional experience working directly with youth/students (K-12).



OR


Education and Experience:

A combination of college course work in education, organizational development, program management, or a closely related field and/or relevant work experience in program administration/program coordination or project management, which must have included professional experience working directly with youth/students (K-12), equal to four (4) years. At least one (1) year of this experience is required .


If qualifying under the substitution, you will be required to provide a copy of your transcripts.


Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.


Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.




+ Foundational understanding of the Safe2Tell program


+ Experience managing business operations such as reconciling invoices, contracts management, purchasing, etc.


+ Project management experience


+ Data management experience; proficiency with MS Excel


+ Strong organizational skills


+ Strong communications skills and ability to interact effectively with a wide variety of stakeholders, constituents, and the general public including youth/students (K-12)


+ Effective people skills and ability to network


+ Excellent written communication skills


+ Experience developing marketing, outreach, and communications materials


+ Experience with community engagement


+ Strong attention to detail



Required Competencies:


+ Proficiency with MS Office Suite


Conditions of Employment:


+ Applicants must pass a thorough background investigation prior to appointment.


+ Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.


+ The Safe2Tell team offers flexible work arrangements. New employees are generally expected to work in-office 1-2 days a week. Additional flexibility will be considered for employees after a successful onboarding and training period. Please note, flexible work arrangements may change at any time based on business needs.


+ Requires occasional in-state travel to attend meetings, trainings, conferences, and/or outreach events throughout the state as needed. A valid Colorado Driver's License is required.





Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.


An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.


For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.govor refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.










Supplemental Information



HOW TO APPLY

Applicants must establish an account withgovernmentjobs.comand complete the online application.


Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.



+ A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.


+ Current Resume: A current resume is preferred, but not required.


+ Cover Letter: A detailed cover letter explaining your interest in the position, any information regarding your skills, qualifications, accomplishments, etc. and how you meet the listed preferred qualifications is due at the time of application.


Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.



Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rosas atvanessa.rosas@coag.gov.


Assessment Information:

Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.


+ Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.


+ Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.


+ Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.


It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.


WHY WORK FOR US



We Embrace Flexibility

We aim to produce outstanding work product for all of our customers.



We Are Committed to Diversity, Equity and Inclusion

At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!



We Have Strong Core Values

Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.



We are Committed to Developing our Employees

We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.



We Offer Excellent Benefits

In addition to the comprehensiveState of Colorado benefits package (https://stateofcoloradobenefits.com/) including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans withColorado PERA (https://www.copera.org/members/retirement-benefits) , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:



+ Medical (https://www.colorado.gov/pacific/dhr/medical) anddental (https://www.colorado.gov/pacific/dhr/dental) health plans


+ Employer-paid life insurance


+ Paid vacation and sick leave earned each month


+ 10 paid holidays per year


+ Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan


+ Free access to an on-site fitness center


+ Strong, flexibleretirement benefits (https://www.copera.org/sites/default/files/documents/5-112a.pdf) including 401K and 457 plans


+ Distinctive career advancement opportunities throughout the State personnel system


+ Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program


To learn more about our benefits visit:https://www.colorado.gov/dhr/benefits.



The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.



The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, athr.coag.gov.











The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits


Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.











01


Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?


+ Yes


+ No






02


A resume is preferred, and cover letter is required along with the completed employment application. These documents can be submitted using the "Attach" feature. Please confirm that you have submitted all required documents.Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.


+ Yes


+ No






03


If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".






04


This position requires occasional in-state travel to attend meetings, trainings, conferences, and/or outreach events throughout the state as needed. A valid Colorado driver's license is required. Do you possess a valid Colorado's driver's license, or the ability to obtain a valid Colorado's driver's license by date of appointment?


+ Yes


+ No






05


NOTE: Experience cited in your supplemental question responses must also be included in your job application. Your responses will be used to assess your qualifications.Please review the Safe2Tell website (safe2tell.org) and choose a topic to write a short blurb about that helps our audience learn something to enhance awareness and understanding of Safe2Tell's mission and critical functions. Add a short description explaining what you expanded on and why.






06


Please describe your experience with performing professional level administrative, business operations, project management, or financial functions for a program. Include in your description the name of the organization, dates during which you gained this experience, and your job duties. If no experience in these areas, please enter, "N/A".






07


Please describe your experience creating marketing, communication, or outreach materials for an organization. Include in your description the name of the organization, dates during which you gained this experience, and your job duties. If no experience in these areas, please enter, "N/A".






08


Please describe your most significant experience with community engagement and directly working with youth/children (K-12). Include in your description the name of the organization, dates during which you gained this experience, and your job duties. If no experience in these areas, please enter, "N/A".





Required Question









Agency


State of Colorado






Address


See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --






Website


https://careers.colorado.gov/







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