Safety Administrative Assistant - Allegiance Crane & Equipment

Allegiance Crane & Equipment is a top employer in the Clear Lake area! We are looking for a full-time Safety Administrative Assistant that is a hard-working team player to join our team at our headquarters office near NASA.

Position Summary

The Safety Administrative Assistant is responsible for coordination and processing various administrative functions.  The position reports to the Safety Director.

Candidates local to the Clear Lake area will be given priority.

Responsibilities

• Maintain all customer portals and safety databases with accurate and compliant information.
• Support the safety team by assisting with the data input and maintenance of the EHS Insight safety system.  Upload safety audits, incidents, claim expenses, meetings, and other documentation into EHS Insight. 
• Provide reporting to the management team concerning the safety stats for their location
• Maintain all files and recordkeeping for incidents
• Assist with the assembly of safety data for submission of RFQ packets.
• Maintain the learning management system, ensuring that all team members complete the required training.  
• Maintain the DISA random testing requirements each month for completion at the branches.
• Ensure DISA DOT Driver Qualification files are up to date, providing oversight to the branches for their drivers.  
• Participating in monthly claims review with Director to determine proper steps are being taken and communicated.
• Ensure adequate supply of office supplies for HQ.  Place orders as needed.
• Work with safety team to keep all programs, policies, and trainings up to date.

Skills, Knowledge, and Abilities

• High School Diploma or equivalent required
• Strong verbal and written communication skills
• Strong organizational skills
• Proficient computer skills – Intermediate Word, Excel, Outlook
• Minimum 2 years’ experience in office administration role
• Pre-qualification database experience a plus
• Background in construction/industrial safety preferred
• Experience with DISA preferred.

Physical Requirements

Must be able to sit at a computer, read computer screen, and input information for long periods of time.  Sharing office space is a possibility.  Some light travel could be required.  Must be able to move about office as needed.  Must be able to lift up to 5 pounds.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Allegiance Crane & Equipment is an EEO Employer.

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