Sales Administrator - indiGO Auto Group

indiGO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indiGO Auto Group is an industry thought leader representing 27 timelessly modern franchised dealerships in eleven US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, San Francisco, CA, Sugar Land, TX, Fort Collins, CO, and most recently Little Rock, AR!

indiGO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Jaguar, Lamborghini, Land Rover, McLaren, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indiGO is proud to represent the best in luxury automotive brands as well the best people – come and join us today!

What we are looking for:

indiGO Auto Group is seeking a full-time Sales Administrator to join our Ferrari Silicon Valley team. This is a great opportunity to work for an exciting company in a fast-paced environment.

This is what we offer:

• Opportunity to work in a cohesive and supportive team environment
• Comprehensive insurance plans - medical, dental, vision, life insurance, health savings account, and flexible savings account
• 401(k) plus match
• Unlimited professional training opportunities
• Paid vacation days, sick days, and holidays
• Opportunity for advancement in a growing company
• Brand new, state-of-the-art facilities and equipment

Here is what an ordinary day of work may look like:

• Assist in preparing and submitting sales contracts to lenders, ensuring accuracy and compliance with all requirements.
• Package and mail complete funding packets to lenders, ensuring all necessary documentation is included, and track delivery to confirm receipt.
• Follow up with clients directly to ensure completeness of all documentation.
• Act as the primary contact for lenders, addressing issues that arise during the financing process.
• Ensure wires are received and the wire log updated.
• Work with the DMV team to ensure all necessary documents are provided and processed quickly and accurately, expediting vehicle registrations.
• Obtain out-of-state registrations from clients within a reasonable timeframe.
• Maintain the CRM system, ensuring all client information is up to date and accurate.
• Work with Sales and Aftersales teams to monitor and complete the monthly CSIA/CSIS checklist before the due date.
• Assist Sales Manager In maintaining and updating the vehicle order bank.
• Monitor and update the sales team with the progress of vehicles in production.
• Submit vehicle invoices to the business office.
• Support the Service Department by scheduling appointments and conducting follow-up calls after each service appointment.
• Assist in Marketing activations when necessary.
• Answer phones and direct clients to the appropriate departments, clearly communicating customer inquiries.
• Meet and greet clients.
• Responsible for updating the sales team of vehicle inventory and providing the business office with inventory invoices.
• Directs visitors by maintaining employee and department directories.
• Perform other duties as assigned by Management to support dealership operations

The opportunity is for you if you have:

• Strong attention to detail.
• Ability to think critically and are solutions-oriented.
• Exceptional organizational skills.
• Excellent written and verbal communication skills.
• Ability to be insured to operate a motor vehicle.
• Clear focus on delivering work of the highest quality
• Willing to submit to a drug test and criminal background check
• Maintain professional appearance and demeanor at all times
• Self-motivated, punctual and diligent

Pay range for this role is: $25.00 – $30.00 per hour

This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.

indiGO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation and training.