Seasonal Office Assistant at CHS Inc
Ronan, MT
About the Job
CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.
Summary
Mountain West CHS, INC is looking for an enthusiastic, office assistant to join our team. You’ll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, collect payments, set up customer contracts, date entry, schedule meetings, and other duties as assigned. The ideal candidate will have computer, communication, and office skills. If you are looking for a great opportunity part time office support role in Ronan, MT we’d love to talk with you. This role will be Monday - Friday 9:30am-5pm and is temporary with the potential to go full time.
Responsibilities
- With supervision, complete general administrative duties on time with high quality.
- Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
- Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
- Collect direct payments, reconcile credit card receipts, and prepare deposits.
- Coordinate truck freight schedules, weigh trucks and document information.
- Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
- Order office supplies and maintain a clean office.
- Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
- Assist in preparing presentations, organizational charts, phone lists, etc.
- Provide clear communication with location managers, board members, and patrons.
- Manage multiple projects and prioritize work to meet all required timelines.
- Maintain a full understanding of company products and services.
- Work with sensitive material and maintain highest level of confidentiality and integrity.
- Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
- Perform other duties as needed or assigned.
Minimum Qualifications (required)
- Knowledge of Office and Facilities Services
- High School diploma or GED
- Must meet minimum age requirement
- Knowledge of Administrative Support
Additional Qualifications
- Proficient in Microsoft Office suite
- Basic math skills
- Strong communication skills both written and verbal
- Ability to work extended hours during peak seasons to meet business needs
- Ability to travel occasionally
- Farming background or agriculture/fertilizer experience, preferred
- Familiarity with accounting software, preferred
- Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.
Physical Requirements
- Ability to sit, stand, push, and pull frequently
- Ability to lift up to 20 lbs
- Ability to speak frequently
CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications.
CHS is an Equal Opportunity Employer/Veterans/Disability.
Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to chscareers@chsinc.com; to verify that the communication is from CHS.
