Secretary I School 11- Month - St. Marys County Public Schools

Release Date:  October 28, 2024

Application Deadline:  November 11, 2024

Requisition: 11106

Current benefitted staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

POSITION:     Secretary I – Chopticon High School (11-Month assignment)

REPORTS TO: Principal

LOCATION:    Chopticon High School

SALARY: The salary for this position will be based on EASMC-ESP salary schedule for 11-month, 7-hour employees - Range 11 ($32,001-$48,391)

EFFECTIVE: November 2024

NATURE OF WORK:

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System 

DUTIES AND RESPONSIBILITIES:

• Answers telephone and various inquiries from students, parents, staff, and the community
• Greets visitors and directs them to proper location
• Prepares and maintains pupil records and various related reports
• Reviews sensitive records and files and creates reports from such
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
• Assists in the preparation of county, federal, and state reports
• Maintains supplies/forms and submits requests for replenishment;
• Receives, sorts, and forwards correspondence, and telephone calls, and messages for staff members
• Verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
• Communicates with other schools and departments
• Schedules appointments and arranges conferences
• Provides direction to student office aides/volunteers
• Maintains up-to-date bus routes and bus numbers for students
• Performs other related and non-related job duties as assigned 

QUALIFICATIONS:

Required:

• High School Diploma or GED
• Two (2) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

TERM OF EMPLOYMENT:

Full-time eleven-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for eleven-month seven-hour employees – Range 11.

BARGAINING UNIT ELIGIBILITY:  EASMC-ESP

Updated 07.2024