Secretary II - TELESOLV CONSULTING INC

• Routine clerical duties include: Independently perform administrative and clerical support functions, rectify problems and serve as liaison to answer routine non-technical questions.
• Review and distribute incoming and outgoing mail and correspondence.
• Screen all telephone calls and visitor requests, answering many procedural questions with personal knowledge of program activities, and coordinate to determine the appropriate staff members for handling technical inquiries.
• Assemble forms, label folders, organize and maintain office files, records, manuals, handbooks and other materials.
• Attend meetings, prepare minutes, and follow up on action items with appropriate staff members.
• Maintain automated systems of program-specific data to track items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc. Independently complete special research requests.
• Collect and analysis program information, enter data into a variety of electronic information systems, search for related information, and retrieve all relevant data; extract and review a considerable volume of information to arrive at an end product; and consolidate the information into standard reporting formats;
• Conduct unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems.
• Conduct numerous automated system searches to collect information and forward data to higher-level agents or specialists.
• Contact stakeholders to obtain additional information.
• Perform copy reproduction services for the work unit assembling and distributing finished products.
• Type and prepare correspondence such as memos, performance reports.
• Other clerical and administrative duties as assigned.
• Maintain list, enter information and distribute information as necessary.
• Notify employees of preventative maintenance requirements.
• Review monthly mileage and update the tracking system to address any discrepancies.
• Collect, Review, and Submit Home to Work sheets from regional employees
• Consolidate and submit reports.
• Track milestones and brief the area commander upon completion.

• U.S. Citizen.
• Ability to obtain and maintain a Secret Clearance.
• A minimum of a high school diploma is required.
• A minimum of one (1) year experience performing secretarial and administrative duties is required.
• Two (2) years of experience performing clerical and administrative duties is desired.
• Technical Experience At least one (1) year of experience gained through employment with a contractor supporting a federal agency component similar to a Department of Homeland Security (DHS) component. One (1) year of experience with a DHS component is preferred.
• Knowledge of and working experience with the FPS systems and/or procedures, is desired.
• Examples of such systems are as follows: 5WebTA Payroll System Concur DHS/FPS Inventory Procedures, Inventory Lifecycle and Sunflower Property System FPS and GSA fleet management FPS database systems techniques and procedures

• Active Secret Clearance.
• Software application skills to support this role include the following:
• MS Access: data entry, familiarity with basic navigation tools, simple database manipulation, report generation.
• Visio: ability to create process flows, diagrams, and org. charts, format and manipulate Visio diagram

Background Investigation:

This position requires that you obtain a Secret Clearance Suitability Determination from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

About TeleSolv:

Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.57 is an amount provided to offset the cost of the company providing fringe benefits.