Secretary - New York, NY - Jewish Home Lifecare
New York, NY
About the Job
The Meaningful Life Department is seeking a full time Secretary to join our team. This position is onsite and will sit in our 120 West 106th location in the Upper West side of Manhattan.
Job Summary: Under the direction of the Director of Meaningful Life, the Secretary carries out the following duties:
Duties and Responsibilities:
1. Serves as departmental receptionist, greeting all those that come into the Meaningful Life office, checking voicemails and communicating all relevant information to appropriate parties.
2. Arranges meetings, appointments, committees and maintains calendar.
3. Handles correspondence, independently composes responses to routine matters. Composes letters, emails and memos as requested by Director.
4. Screens, interviews and processes all Volunteers
5. Tours new volunteers or visitors.
6. Assigns and connects volunteers to internal staff supervisors
7. Maintains volunteer files.
8. Maintains Volgistics program
9. Maintains all contracts with partner agencies.
10. Coordinates all Special Volunteer group requests
11. Types and oversees the production and distribution of the Volunteer News and Volunteer Email blasts and updates.
12. Makes flyers as needed
13. Creates weekly and monthly off-unit Activities calendars.
14. Records selected activity attendance
15. Reviews and compiles orders for all necessary office supplies
16. Organizes, rectifies, and submits to Finance Department petty cash for Meaningful Life Department
17. Places orders, pays vendors and tracks payments through Lawson System.
18. Creates and maintains files on Lawson requisitions and purchase orders.
19. Prepares and maintains special interest group attendance lists.
20. Coordinates special group visits under the guidance of the Director.
21. Coordinates yearly Volunteer recognition events
22. Oversees the Audio lending library and NYPL lending programs.
23. Interfaces with elders to assist in areas that Department can address.
24. Performs all other related duties as assigned.
