Section Coordinator - Strategic Acquisitions - Texas Tech University

Major/Essential Functions

Triage the support for Strategic Acquisitions and Strategic Sourcing. Assist with end-user’s and vendor’s needs, providing the best customer service, timely responses, and making decisions to best assist customers. Maintain a balance between TTU operating policies and procedures and customer benefit in decision-making. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer’s experience.

Communicating with departments and vendors on procurement issues. Effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise, and positive manner.

Oversee IT and research acquisitions and processes, which includes reviewing quotes, contracts, and requisitions, coordinating compliance requirements IT-related needs.

Assist in developing analytical summaries, reports, and recommendations on requisitions and contracts for use in making decisions regarding the renewal or termination of contracts. Reviews the aging report for management to evaluate the flow of transactions.

Develops and contributes ideas that provide innovative solutions to improve strategic procurement and contract efforts. Meets regularly with leadership to discuss opportunities to improve processes and requirements.

Maintains a high level of understanding of the industry of category/commodity assignments, is knowledgeable of the availability of various purchasing cooperative contract options, and is the subject matter expert regarding TTU Operating Policies and Procedures that govern associated category/commodity assignments. (Core Skill Set).

Monitors purchasing functions to ensure compliance with State of Texas regulations and Statutes, TTU System Regents' Rules, TTU System Regulations, TTU Operating Policies and Procedures, and legal aspects of public procurement. Maintain a current knowledge base of best practices, current developments, and changes to ensure compliance with statutory requirements, System and University policies, and federal procurement requirements, including compliance with HUB participation goals, and reporting requirements. Review and correct requisitions for completeness and clarity.

Performs cost and market analysis to vet suppliers and contracts to identify best value, value analysis, and total cost of ownership, research market sources and suppliers to locate and ensure the most cost-effective and competitive pricing for the procurement of goods and services.

Assists with the preparation of specifications for informal and formal solicitations, including all related research and value analysis, and supports the Solicitation Team in developing specifications. Performs research associated with market trends of commodities and services to develop specifications in accordance with procurement regulations and guidelines that will be consistent with contract expectations, mitigate risk for the University, and provide overall best value. (Core Skill Set)

Requisitions submitted for approval are reviewed, and action has started within twenty-four (24) hours from receipt in TechBuy. Any requisition that is on a punchout and received by 4:00 pm central must be completed the same day that it is received by the Strategic Acquisition team. For orders that are not approved for more than forty-eight (48) hours, there must be a comment in the Comments section of the requisition with an explanation regarding why the requisition is on hold (quote expired, artwork not attached, etc.).

Other duties as assigned.

Grant Funded?

No

Minimum Hire Rate

18.48

Pay Basis

Hourly

Schedule Details

Monday-Friday; 8 AM to 5 PM

Work Location

Lubbock

Preferred Qualifications

The Section Coordinator is expected to have the following minimum general business skills: understanding and management of budgets, effective business writing, understand the time value of money and risk, conducts total cost analysis and mitigates fraud. Section Coordinators must be proficient in the following basic technology applications and skills: Microsoft Office (Excel, Word, Outlook) and Adobe. Section Coordinators must focus on customer satisfaction by conducting themselves in a professional manner while exhibiting integrity and ethical practices in the workplace.

• Considerable knowledge of business practices related to strategic sourcing. 
• Considerable knowledge of solicitation methods, and contract administration.
• Specification, technical and creative writing skills.
• Knowledge of laws, policies, and procedures governing State of Texas and federally funded procurement. 
• Ability to read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures. Ability to develop effective and cooperative working relationships with other departments, employees, vendors, and other agencies. 
• Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
• Ability to establish schedules and to complete projects on a timely basis.
• Ability to successfully deal with all persons in a fair and equitable manner.
• Ability to make difficult decisions and award contracts impartially and objectively.
• Possess complete integrity and a high sense of personal and professional ethics.

Department

Procurement Services

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Job Group

Office and Admn Wkrs All Other

Shift

Day

Required Qualifications

Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

1802, 641X

Army Military Occupational Specialty Code

42L, 42E

Air Force Specialty Code

3A1X1

Marine Military Occupational Specialty Code

0111, 0101

About the Department and/or College

The Procurement Services department includes Strategic Acquisitions, Contract Management, Payment Strategies, Travel Services, Procurement Card Services, Supplier Services, and Business Intelligence & Support Services.

Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of State of Texas and to maintain and expand vendor relations that enable competitive and diversified vendor sources that will provide the best value to the University.
 

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.