Section Coordinator - Vendor Services - Texas Tech University

Major/Essential Functions

1. Facilitate the due diligence onboarding process for potential TTU vendors, including reviewing vendor forms for accuracy, completeness, and potential fraud. In adherence with the Vendor Services Handbook, complete background verifications on all vendors, including but not limited to banking and remittance verifications, contact information, and visual compliance reviews.
2. Assist with creating and implementing new vendors and ensure they are appropriately set up within the various business systems (Banner, TechBuy, USAS). Implementation requires extreme attention to detail and the ability to adhere to strict State and Federal guidelines and TTU policies.
3. Maintain an exceptional level of customer service during written, spoken, and face-to-face interactions, both with customers and colleagues. Work with the appropriate business units (internal and external to Procurement) to ensure all issues are addressed promptly and appropriately.
4. Notify and train vendors and campus on compliance, regulatory, or applicable updates and issues as needed. This includes increased scrutiny over vendor contact changes, banking and payment updates, and address changes.
5. Professionally and empathetically address requests from customers and internal staff within a maximum of two business days. Maintain a balance between TTU Operating Policies and Procedures and customer benefit in decision-making.
6. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer's experience.
7. Assist in recruiting vendors for automated payment methods to reduce operational costs.
8. Assist in recruiting vendors for special State classifications (HUB) and Federal classifications (SBA) to increase our overall small and disadvantaged vendor usage.
 

Grant Funded?

No

Minimum Hire Rate

18.48

Pay Basis

Hourly

Schedule Details

8:00am - 5:00pm Monday through Friday

Work Location

Lubbock

Preferred Qualifications

State and/or Federal procurement certifications in purchasing, accounts payable, contracting, or other procurement functions.

Department

Procurement Services

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Job Group

Office and Admn Wkrs All Other

Shift

Day

Required Qualifications

Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

1802, 641X

Army Military Occupational Specialty Code

42L, 42E

Air Force Specialty Code

3A1X1

Marine Military Occupational Specialty Code

0111, 0101

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.