Senior Accounts Payable/Payroll Manager w/Office Management Responsibilities - Able Industries Inc DBA Signstat

We are seeking a highly skilled and experienced Senior Accounts Payable (AP) / Payroll Manager to oversee the full-cycle AP and payroll functions. This role will also include key office management responsibilities, ensuring the smooth and efficient operations of our office.  The ideal candidate will have a strong background in AP, payroll management, and general office administration, with excellent organizational, leadership and problem solving abilities.

Key Responsibilities:
Accounts Payable (AP) Management:

• Oversee the full AP cycle, including invoice processing, vendor payments, and reconciliations.
• Manage the AP team, providing guidance, training, and performance evaluations.
• Ensure accurate and timely payment of all vendor invoices and employee expenses.
• Maintain strong relationships with vendors and resolve any discrepancies or issues.
• Develop and implement AP policies and procedures to improve efficiency and accuracy.
• Prepare and analyze AP reports, ensuring compliance with internal controls and audit requirements.
• Monitor and reconcile the AP sub-ledger to the general ledger on a monthly basis.

Payroll Management:

• Supervise and process payroll for all employees, ensuring compliance with local, state, and federal regulations.
• Handle payroll audits, tax filings, and year-end reporting.
• Maintain payroll records and ensure confidentiality of sensitive information.
• Address and resolve payroll issues, discrepancies, and employee inquiries.
• Implement and maintain payroll policies and procedures.
• Liaise with HR to ensure employee data accuracy and integration with payroll systems.

Office Management:

• Oversee office administrative functions, ensuring the smooth day-to-day operations of the office.
• Manage office budgets, supplies, and equipment procurement.
• Coordinate office maintenance, repairs, and liaise with building management when necessary.
• Organize office events, meetings, and travel arrangements.
• Ensure compliance with health, safety, and security protocols.
• Act as the point of contact for office-related issues, ensuring they are addressed promptly.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 5 years of experience in accounts payable and payroll management, preferably in a leadership role.
• Solid understanding of accounting principles, payroll regulations, and best practices.
• Proficiency with payroll and accounting software systems (e.g., QuickBooks, ADP, SAP).
• Strong analytical and problem-solving skills.
• Excellent organizational, time-management, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Certified Payroll Professional (CPP) or related certification.
• Experience with office management or facilities coordination.
• Experience in a mid-to-large size organization with complex AP/payroll needs.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• Job Type: Full-time
• Pay: $40,000-50,000 Annual 
• Benefits After Probation Period:
• 100% Employer Paid Health insurance
• Paid Vacation
• Paid Sick Days
• Schedule: Monday to Friday, 8:00am - 4:30pm
• Experience: 5 Years experience, Bachelor's Degree in Accounting, Finance, Business Administration

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