Senior Event Manager| McCormick Place Convention Center - Oak View Group

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary:

The Senior Event Manager provides professional client services support in the planning, organization, and management of events within McCormick Place.  They lead and support the Event Managers while developing, coordinating, and supervising all event related activities through complex wide events.  Senior Event Managers also assist the Director and Assistant Director of Event Management in recruitment, training, and development of full-time event managers.

 

This role will pay a salary of $90,000 to $110,000.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

 

Remove Oct 1st, 2024

About the Venue:

McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America., With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.

Responsibilities:

• Serves as the central resource for the FT Event Manager staff once they begin their event planning process and subject matter expert for all event execution, supports with training and help as needed.
• Supervises staff and oversees all aspects of event operational support related to large scale events (including scheduling of union and non-union staff).
• Meets with client groups to plan and organize assigned meetings and/or events, ensuring clear communication between all customers and their event contractors and all internal parties to ensure the efficient and superior delivery of all services for assigned events
• Partner with HR to support hiring initiatives, engagement activities and community outreach
• Assist in ensuring accuracy of event financials: post-event billing of services and equipment charges.
• Prepare pre-show event financial estimates and complete post-show financial settlements based on contractual requirements.
• Ensure timely and accurate event information is delivered to the Finance Department for settlement/invoicing purposes.
• Assist sales managers in preparation of pre-booking cost estimates.
• Lead site visits and meetings with clients for all assigned events. 
• Detail event for client approval and internal communication by creating Event Resume in Ungerboeck Software.
• Coordinates activities with the various service contractors for assigned meetings and/or events.
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Assist in the management, development, and implementation of goals, objectives, policies, and priorities of event related programs.
• Exercises discretion and utilizes independent decision-making during events that will best represent McCormick Place, the MPEA and the client.
• Ensure that all event insurance certificates, licenses and permits required are obtained in a timely manner
• Educate customer and vendors on labor jurisdictions
• Conduct pre and post inspections of event space.
• Advance and communicates all event information to appropriate departments and staff
• Troubleshoot during event preparation and during event to ensure that all event setups are correct including making decisions about policy, procedures, billing and staffing
• Oversee all production, setup, event staff, event-related contract services
• Maintain communication with events team to ensure a flawless event
• Communicates in a timely fashion any/all problems and proposed solutions to the AGM and/or Director of Events
• Prepares events reports noting attendance, times, significant problems, etc.
• Coordinates effectively with appropriate in-house operations and partners
• Maintain superior interpersonal relations with clients, employees, management, contractors, and union employees

Must work on-site for assigned events, maintain excellent attendance, and contribute to a safe & healthy work environment.

Qualifications:

• Bachelor’s degree in Hospitality, Management, Business, or related field, plus (7) seven or more years of event management experience in convention centers or equivalent combination of education and experience preferred.
• Requires 5+ years of employee supervision experience, union knowledge preferred
• Proficient in use of Microsoft Office programs in a Windows format; experience with AutoCAD preferred
• Knowledge of operational characteristics of events, including crowd management and control techniques; fire and public safety regulations, food service practices, A/V equipment and relevant federal, state, and local regulations
• Understanding of set up, audio, video, lighting, and rigging preferred
• Self-motivated with excellent interpersonal and communications skills and the ability to function and make management decisions in a fast-paced high-pressure environment
• Ability to work independently and also as part of a team
• Must be available to work a flexible schedule, including long shifts, early mornings, evenings, weekends and holidays as required
• Work independently exercising judgment and initiative with minimal supervision.
• Excellent organizational, planning, and interpersonal skills.
• Ability to prioritize multiple projects.
• Ability to demonstrate problem-solving and communication skills.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Must be able to stand or walk for the duration of the shift and must be able to carry and lift according to industry standards.
• Professional presentation and appearance during events.
• Certified Meeting Professional (CMP) preferred, but not required.
• Experience in event management software (Ungerboeck) preferred, but not required.

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.