Senior Human Resources Clerk - County of Riverside
Riverside, CA 92501
About the Job
The Riverside County Probation Department seeks to fill two Senior Human Resources Clerk vacancies for their Administration and the Professional Standards Bureau in Downtown Riverside. The Senior Human Resources Clerk performs the most difficult clerical functions which are encompassed in the administration of County Human Resources (HR) programs, and serves in a lead capacity over others in the performance of the work; provides lead supervision and coordinates the processing of HR transaction forms, employee insurance forms, payroll attendance reports, and maintenance of human resources records; interprets and applies complex rules and regulations; serves as the resource specialist and representative to operating departments of an HR program and function; performs other related duties as required.
Competitive candidates will possess experience working in the areas of recruitment processing, onboarding, employee benefits and leave administration, as well as payroll practices in either a lead or supervisory capacity. This experience should be adamantly displayed on both application and resume.
The Senior Human Resources Clerk is the lead level classification in the Human Resources Clerk series and reports to an appropriate supervisory or manager level position. Incumbents provide lead supervision to Human Resources Clerks and clerical support staff. In the Human Resources Department, the Senior Human Resources Clerk is also responsible for maintaining an effective workflow within one or more HR program functions, (e.g., retirement and health plan programs). In operating departments, the position is also responsible for providing clerical HR support for administrative and other department staff. Incumbents exercise considerable independence in setting personal work priorities. The Senior Human Resources Clerk is distinguished from Department Human Resources Coordinator in that the former's responsibilities do not involve coordination of the full range of HR activities.
Meet the Team!
The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.
EXAMPLES OF ESSENTIAL DUTIES
• Provide lead supervision and oversee the processing of HR records.
• Train, advise and review the work of employees performing clerical HR functions.
• Process enrollments and changes in employee benefits; set up procedures for performing employee benefit transactions; maintain HR records; design forms.
• Assist line departments in the processing of benefit enrollment, changes in employee benefits, preparation of HR transactions, and interpretation of HR policies, procedures and regulations.
• Determine whether employees qualify for HR benefits on the basis of complex rules.
• Research and inform employees and/or administrative staff about HR policies and procedures and benefit information.
• Determine own work priorities to meet deadlines.
• Coordinate the impact of employee eligibility or change of status in benefit programs with other divisions, departments and organizations.
• Compile and calculate data and verify its accuracy; prepare reports and recommendations.
• Advise employees at all organizational levels of the procedural processes of HR programs (e.g., Public Employees' Retirement System (PERS)) and the benefits and requirements of healthcare programs.
• Assist employees in identifying and comparing benefit options; inform new employees of County and departmental policies and procedures regarding HR and payroll reporting requirements.
MINIMUM QUALIFICATIONS
OPTION I
Experience: Three years of clerical experience which must have included at least one year of primarily performing HR clerical processes and working with HR rules and regulations.
OPTION II
Experience:Three years of clerical experience which must have included at least one year of primarily performing HR clerical processes and working with HR rules and regulations. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field may substitute for one year of the general clerical experience.)
OPTION III
Experience:Three years of clerical experience which must have included at least one year of primarily performing HR clerical processes and working with HR rules and regulations. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may substitute for one year of the general clerical experience.)
All Options
Knowledge of: Laws, rules, regulations, and procedures pertaining to HR practices; HR and payroll recordkeeping practices; HR procedures and forms used to effect changes in employee benefits; office practices and procedures, including preparing correspondence and reports, filing and operating electronic office equipment.
Ability to:Coach other employees in HR clerical work; interpret, apply and explain complex rules, procedures and guidelines; develop and modify clerical procedures and HR recordkeeping systems; work independently in the absence of specific instructions; compile and organize data and prepare statistical and other reports; work effectively with employees at all organizational levels and the public; speak and write effectively; type 45 net words per minute.
SUPPLEMENTAL INFORMATION
Veteran's Preference
The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/.
What's Next?
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Probation Department may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Based on the number of applications received, the posting may close without notice.
If you have questions regarding this position, please contact Ulysses Gerardo at 951-955-5772 or e-mail at ugerardo@rivco.org .
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
