Senior Procurement Coordinator - Pharmacy - FT - Days - MSS - Memorial Healthcare System
Miramar, FL
About the Job
At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.
Summary:
Responsible for the development and adherence of assigned KPIs and goals for all Coordinators. Serves as subject matter expert for the reconciliation of invoices, processes, policies, and procedures. Creates and distributes reports for review and utilization of procurement staff. Leads staff in the reconciliation of purchase orders (POs) and discrepancies.
Responsibilities:
Assists Director of Supply Chain (Procurement) and Managers with planning of system-wide Supply Chain activities. Supports special projects and performs other duties as assigned.Monitors and assists the Coordinators in maintaining required metrics, goals, and key performance indicators (KPIs).Serves as liaison and resource for internal and external departments. Collaborates with Accounts Payable, Coordinators and suppliers to meet net payment terms. Promotes transparency and accuracy of invoices to enable optimal outcomes and process driven results.Reviews performance metrics and collaborates with Director and Managers of Procurement to apply results to enhance outcomes. Aids in the balancing and precision of procurement processes. Contributes to the creation of policies, procedures, education and training documents for staff guidance and usage.Recommends automation to decrease discrepancies. Conducts audits on PO transactions to ensure compliance and accuracy. Maintains knowledge of updates related to ERP, GHX, and other tools to ensure maximization of efficiencies and effectiveness.Supports preparation activities for Disaster Preparedness.Attends conferences for continued education and market intelligence.Supports Coordinators in management of multiyear POs to ensure proactive stance in renewal to avert discrepancies and disruption of supply delivery or services. Serves as backup to Procurement Coordinators, when applicable.
Competencies:
ACCOUNTABILITY, ACCURACY - RECEIVING & DISTRIBUTION, ANALYSIS AND DECISION MAKING - SCM, ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT, CUSTOMER SERVICE, DESKTOP SOFTWARE - SCM, EFFECTIVE COMMUNICATION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:
Bachelors: Business Administration (Required)
Additional Job Information:
Complexity of Work: Requires decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Knowledge of Microsoft Office Suite, especially Excel. Knowledge of standard procurement procedures and practice; working knowledge of the procure to pay and source to settlement process. Strong problem-solving skills. Strong project management and process improvement skills. Excellent organizational skills. Excellent communication skills both verbal and written. Analytical and critical thinking skills. Effective decision making and problem-solving skills. Must be able to work in fast-paced environment. Requires frequent interactions with individuals at all levels, including medical staff. Position requires significant teamwork across the healthcare system; able to work in a team-oriented environment. Personnel management skills; must be able to work well and guide others. Required Work Experience: Minimum of five (5) years of related work experience. Other Information: Equivalent work experience may substitute for education requirement.Equivalency for degree:Associate's degree plus five (5) years of experience.High School diploma or GED plus eight (8) years of experience.
Working Conditions and Physical Requirements:
Summary:
Responsible for the development and adherence of assigned KPIs and goals for all Coordinators. Serves as subject matter expert for the reconciliation of invoices, processes, policies, and procedures. Creates and distributes reports for review and utilization of procurement staff. Leads staff in the reconciliation of purchase orders (POs) and discrepancies.
Responsibilities:
Assists Director of Supply Chain (Procurement) and Managers with planning of system-wide Supply Chain activities. Supports special projects and performs other duties as assigned.Monitors and assists the Coordinators in maintaining required metrics, goals, and key performance indicators (KPIs).Serves as liaison and resource for internal and external departments. Collaborates with Accounts Payable, Coordinators and suppliers to meet net payment terms. Promotes transparency and accuracy of invoices to enable optimal outcomes and process driven results.Reviews performance metrics and collaborates with Director and Managers of Procurement to apply results to enhance outcomes. Aids in the balancing and precision of procurement processes. Contributes to the creation of policies, procedures, education and training documents for staff guidance and usage.Recommends automation to decrease discrepancies. Conducts audits on PO transactions to ensure compliance and accuracy. Maintains knowledge of updates related to ERP, GHX, and other tools to ensure maximization of efficiencies and effectiveness.Supports preparation activities for Disaster Preparedness.Attends conferences for continued education and market intelligence.Supports Coordinators in management of multiyear POs to ensure proactive stance in renewal to avert discrepancies and disruption of supply delivery or services. Serves as backup to Procurement Coordinators, when applicable.
Competencies:
ACCOUNTABILITY, ACCURACY - RECEIVING & DISTRIBUTION, ANALYSIS AND DECISION MAKING - SCM, ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT, CUSTOMER SERVICE, DESKTOP SOFTWARE - SCM, EFFECTIVE COMMUNICATION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:
Bachelors: Business Administration (Required)
Additional Job Information:
Complexity of Work: Requires decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Knowledge of Microsoft Office Suite, especially Excel. Knowledge of standard procurement procedures and practice; working knowledge of the procure to pay and source to settlement process. Strong problem-solving skills. Strong project management and process improvement skills. Excellent organizational skills. Excellent communication skills both verbal and written. Analytical and critical thinking skills. Effective decision making and problem-solving skills. Must be able to work in fast-paced environment. Requires frequent interactions with individuals at all levels, including medical staff. Position requires significant teamwork across the healthcare system; able to work in a team-oriented environment. Personnel management skills; must be able to work well and guide others. Required Work Experience: Minimum of five (5) years of related work experience. Other Information: Equivalent work experience may substitute for education requirement.Equivalency for degree:Associate's degree plus five (5) years of experience.High School diploma or GED plus eight (8) years of experience.
Working Conditions and Physical Requirements:
- Bending and Stooping = 80%
- Climbing = 40%
- Keyboard Entry = 80%
- Kneeling = 60%
- Lifting/Carrying Patients 35 Pounds or Greater = 80%
- Lifting or Carrying 0 - 25 lbs Non-Patient = 80%
- Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 40%
- Lifting or Carrying > 75 lbs Non-Patient = 0%
- Pushing or Pulling 0 - 25 lbs Non-Patient = 80%
- Pushing or Pulling 26 - 75 lbs Non-Patient = 80%
- Pushing or Pulling > 75 lbs Non-Patient = 80%
- Reaching = 80%
- Repetitive Movement Foot/Leg = 40%
- Repetitive Movement Hand/Arm = 80%
- Running = 40%
- Sitting = 60%
- Squatting = 80%
- Standing = 80%
- Walking = 80%
- Audible Speech = 80%
- Hearing Acuity = 80%
- Smelling Acuity = 40%
- Taste Discrimination = 0%
- Depth Perception = 80%
- Distinguish Color = 80%
- Seein
Source : Memorial Healthcare System
