Senior Scheduler - The Woodlands, Tx - Texas Oncology

The US Oncology Network is looking for a SeniorScheduler to join our team at Texas Oncology.  This full-time position will support The Woodlands, Texas clinic. 

The Woodlands has been ranked No. 1 best city to live for two years in a row by Niche’s annual rankings. The Woodlands is known for its appeal to family life, highly rated public schools, urban living, shopping, dining, entertainment venues and recreational trails along the waterway and town center. Our management team values an approach of teamwork and collaboration to provide high-quality, individualized care for each patient we serve. 

As a part of TheUS Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home.Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis. 

TheUS Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America. TheUS Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

What does the Scheduler do? 

Under minimal supervision, is responsible for scheduling patient appointments and tests in an efficient and timely manner. Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patient and medical staff. May include outside scheduling and/or surgical scheduling responsibilities. May be designated as lead, with responsibilities including orientation, training and assignment of work to lower level employees. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. 

The essential duties and responsibilities:  

•  
• Planning and scheduling surgeries with the patient, provider and hospital
• Inquiring and Obtaining Authorization, pre-certification and/or pre-determination on scheduled surgical procedures
• Answers all incoming calls; assesses callers’ needs and directs to appropriate personnel.  Pages clinic personnel as appropriate.  Obtains and communicates messages in an accurate and timely manner. 
• Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel. 
• Obtains and enters all authorization and correspondence relating to referrals in patients’ charts and/or electronic medical records (EMR). 
• Collects co-pays, deductible and other out of pocket amounts at time of visit. 
• Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage. 

• Arranges for patients to have financial counseling as needed. 
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice. 
• Follows policies and procedures to contribute to the efficiency of the front office.  Covers for other front office functions as requested. 
• Prepares correspondence, memos, forms and other typing as requested by supervisor. 
• May provide guidance and daily work direction to junior level staff. 

•  May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed 
• May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed. 
• May be responsible for scheduling post-operative follow up appointments with Physicians. 
• Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure

The ideal candidate for will have the following background and experience:   

Level 1  

• High school diploma or equivalent required.    
• Position is entry level and requires 0-3 years’ experience preferably in a medical office setting.  
• Knowledge of medical terminology and coding a plus.   
• Must have excellent communication skills, written and verbal.  
• Proficiency in Microsoft Office (Outlook, Word, Excel) required  

Level 2 (in addition to level 1 requirements) 

• Minimum three years office experience, preferably in a medical office setting. 

Senior Level  (in addition to level 1 and 2 requirements) 

• Minimum five years office experience, preferably in a medical office setting. 
• Knowledge of medical terminology and coding required. 

Physical Demands:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies.   Occasionally lifting files or paper weighing up to 30 pounds.  Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment.  Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts.  It is necessary to view and type on computer screens for prolonged periods of time.  

Work Environment:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office environment.  Involves contact with patients and public.