Sheriff Court Services Assistant III - County of Riverside
Riverside, CA 92501
About the Job
The Riverside County Sheriff's Department is seeking to fill Sheriff Court Services Assistant III vacancy to support the downtown Riverside location. The incumbent will be responsible to perform specialized civil legal clerical support to Sheriff's Court Services by preparing, processing and tracking legal documents for numerous civil legal actions; performs other related duties as required.
The Sheriff's Court Services Assistant III position performs the most complex assignments and acts as a lead worker over lower-level civil legal processing activities. The incumbent is responsible for reviewing the work of the civil legal clerical unit and for providing the more technically complex guidance without referral to higher supervision in the completion of assignments required by the unit.
Highly Competitive candidates will have court services clerical experience or advanced-level clerical experience working in legal or law enforcement agencies.
Meet the Team!The law enforcement professionals of the Riverside County Sheriff's Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.
EXAMPLES OF ESSENTIAL DUTIES
• Process legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges or attorneys; examine documents for conformance with established rules, standards and/or legal requirements.
• Provide the public, litigants, law enforcement officials and/or other employees procedural and case information which requires distinguishing among, and consideration of, sensitive, protected and public information and requires understanding or interpretation/ explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders), legal/court procedures or specific file notations regarding case/processing and status.
• Track documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures, and attaching required addenda, ensuring validity and adherence to statutory time limits; answer questions and explain civil code procedures to litigants and their attorneys.
• Based on court judgments: process accounts receivable, stock certificates and real properties; prepare and/or process public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant or attorney instructions.
• Prepare correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.
• Make notations to case files and draw the attention of the attorney or litigant to case or procedural detail.
• Maintain case status information and contact with interested parties; notify litigants and/or other involved parties of case disposition.
• Maintain reference materials, records systems, status logs and/or workload statistics; sort and store information based on alpha, numeric, content or other classification method; search for and retrieve information stored in manual and/or automated systems; purge files in accordance with established procedure.
• In the most complex situations: operate civil software packages to process a multitude of civil executions; maintain records for levies on judgment debtor's/defendant's bank accounts, wages, vehicles, accounts receivable, stock certificates and real properties.
• Verify the validity of and compare plaintiff and court documentation to civil code for consistency before execution; post fees; receive, record and monitor trust fund monies; disburse monies after prescribed periods; return writs to court after appropriate documentation showing completion of instruction.
• Prepare daily bank deposits, month end reports, month bank reconciliations, transfer of fees earned, and writ assessment fees.
• Maintain primary responsibility for preparing executions of judgment.
MINIMUM QUALIFICATIONS
Option I
Experience: One year as a Sheriff's Court Services Assistant II in Riverside County.
Option II
Experience:Two years of preparing, processing and tracking legal documents in a criminal justice or law enforcement agency.
All Options
Knowledge of:Forms, records and document processing procedures and civil legal terminology; general clerical and technical resource materials and information sources; public information and contact techniques; the structure and functions of law enforcement and judicial system; department services and operations; office procedures; automated systems used in information storage and document preparation; interrelationship of public legal services and functions; methods of recording, researching and compiling information; document preparation; lead or functional supervisory practices; general office practices and procedures; clerical work methods and techniques; legal and general record keeping systems and file maintenance methods; available office resource reference materials; specialized typing formats and legal documents used; grammar, spelling and punctuation; forms/formatting techniques and standard correspondence composition practices.
Ability to: Examine documents for completeness, sufficiency and conformity; process documents according to established procedures; understand legal terminology and file notations; maintain currency with changes in civil legal procedures affecting work; read and apply laws, regulations and procedures; refer the public to services provided by other units, departments and/or agencies; organize and prioritize work assignments; perform civil legal clerical work independently; understand, interpret and apply laws, regulations, policies and procedures governing civil legal processing operations; research regulations, citations, case status, procedures and information from technical resource materials; prepare routine procedural documents outlining work methods; coordinate and perform activities in support of civil legal processes and services; evaluate unusual circumstances and resolve through the application of legal and standard operating procedures; perform routine legal research; communicate effectively both orally and in writing; discover and correct errors in arithmetical computation, grammar, spelling and punctuation; lead the work of others in case/document processing activity and civil legal support services.
SUPPLEMENTAL INFORMATION
Contact
For more information regarding the position, please contact the recruiter Andrea Evans at (951) 955-3572 or via email at aevans@rivco.org.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
