Shipping Coordinator at FISI - FUJIFILM Irvine Scientific

FUJIFILM Irvine Scientific, Inc. is a global leader in the innovation and manufacture of cell culture solutions for Life Science and Medical markets, providing products and services that assist customers in advancing healthcare initiatives. Working across discovery research, cell and gene therapy, reproductive medicine and cytogenetics, as well as the large-scale production of biotherapeutics and vaccines, the Company is trusted by researchers, manufacturers, and clinicians worldwide. For over 50 years, FUJIFILM Irvine Scientific’s Mission has been to empower all who bring medicines and treatments to life with unmatched quality and responsiveness in its products and custom solutions, providing customers with the vital resources needed to enrich human lives through innovative, accessible therapies. The Company’s facilities adhere to both ISO and FDA regulations, with manufacturing facilities that follow cGMP guidelines in the USA, Japan, and the Netherlands, and a media optimization center in China. All sites prioritize strategies that adhere to the FUJIFILM Sustainability Value Plan 2030 for sustainable growth. FUJIFILM Irvine Scientific, Inc. is a subsidiary of FUJIFILM Holdings America Corporation reporting to FUJIFILM Holdings Corporation.

We are hiring a Shipping Logistics Coordinator. The Shipping Logistics Coordinator will provide excellent customer service to internal and external customers by facilitating the accurate and timely shipment and delivery of products and materials.

External US

Responsibilities

• Schedules and monitors pickup, delivery, and distribution of products and materials.
• Assesses order and shipping status, and provides communication to other departments as required.
• Coordinates shipment cancellations and changes.
• Supports customer service and shipping departments to ensure documentation, packaging, and other customer requirements are noted and completed as necessary.
• Ensures tracking and tracing of shipments to international and domestic destinations, expediting orders when necessary.
• Ensures that excellent communication and support is provided to internal departments and to customers, including support for complaint investigation and resolution.
• Provides freight quote estimates as requested by sales, customer service, or shipping personnel.
• Supports Accounting to ensure accurate freight invoicing.
• Reports routinely against objectives and established KPIs.
• Manages the completion, organization, and maintenance of all transactions, paperwork, reports, records, and documentation to meet compliance standards and business requirements.
• Files insurance and carrier claims related to shipping activities.
• Reviews freight, carrier, and 3PL invoices for accuracy of charges and account coding.
• Evaluates freight or inventory costs associated with transit times to ensure that costs are appropriate.
• Evaluates and implements procedures within his/her responsibility for excellent service, better efficiency, cost reduction, and improved company reputation. 

Required Skills/Education

• College graduate preferred with degree in supply chain management, business, operations management, or related field; High School Diploma (or equivalent) and relevant experience may be substituted for a degree.
• 2-4+ years of related experience in a shipping logistics role with international responsibilities (import/export).
• Experience in life science, biopharma, or related industry is preferred.
• Experience supporting operations in a multi-site, multinational manufacturing environment is desired.
• Knowledge of operational procedures regarding distribution logistics, such as air and ocean shipping, cross docking, import/export and related documentation, freight forwarders, LSPs/3PLs, etc.
• Knowledge of supply chain, including common obstacles and effective solutions / alternatives.
• Knowledge of Good Manufacturing Practices (GMP) requirements, with emphasis on finished goods inventory control and transportation.
• Knowledge of cold chain packaging and logistics.
• Experience with pharma and/or medical device shipping and export highly desired.
• Strong communication and interpersonal skills.
• Excellent organizational skills.
• Strong customer service experience.
• Experience with Email, Word, Excel.
• Experience with ERP, CRM, and similar enterprise business systems.
• Ability to speak, read, and write in English.
• Good verbal and written communication skills.
• While performing the duties of this job, the employee is regularly required to sit, type, and talk on the phone. The ability to type and to hear is essential.
• The employee is frequently required to read, compile, compute, and record data.
• Must be able to lift up to 25 lbs. 

 Benefits:

• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off

EEO/AGENCY NOTES

Fujifilm is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation, and any other status protected by federal, state, or local law.

To all agencies: Please, no phone calls or emails to any employee of Fujifilm about this requisition. All resumes submitted by search firms/employment agencies to any employee at Fujifilm via-email, the internet or in any form and/or method will be deemed the sole property of Fujifilm, unless such search firms/employment agencies were engaged by Fujifilm for this requisition and a valid agreement with Fujifilm is in place. In the event a candidate who was submitted outside of the Fujifilm agency engagement process is hired, no fee or payment of any kind will be paid.

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