Shipping & Receiving Assistant from System One

Shipping and Receiving Assistant

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Duration: 2 - 3 Months with a possible extension based on business needs

Job Description:
We are seeking a detail-oriented Shipping and Receiving Assistant to join our team. In this role, you will be responsible for managing data within various systems that track receipts and shipments of all  finished, semi-finished, and raw materials. You will monitor daily exceptions and troubleshoot issues that prevent ticket completion, ensuring all transactions are accurately captured in systems across North American locations. Collaboration with cross-functional teams such as Logistics, Planning, Inventory Accounting, Master Data, Accounts Payable, Customer Service, and IT is essential to ensure prompt and accurate data management.

Key Responsibilities:

• Analyze governing documentation  shipments and receipts to ensure completeness and accuracy.
• Monitor and validate data in internal and external systems, including SAP, OIS, and PLS, capturing shipments and receipts for inbound and outbound goods and third-party sites.
• Troubleshoot issues causing data imbalances and edit systems as required to resolve ticketing issues for goods receipts and shipments.
• Collaborate with commercial peers to ensure accurate data configuration for all product movements and assist in timely invoicing to customers and payments to vendors.
• Work with the Inventory Accounting Team to reconcile activities, troubleshoot imbalances, and communicate necessary inventory adjustments.
• Assist in the diversion and re-shipment process in coordination with Logistics, Customer Service, and Accounts Payable teams.
• Support various commercial department projects, system enhancements, and process improvements.
• Maintain a clean desk policy and adhere to data governance standards to enhance system performance and compliance.

Qualifications:

• Experience in a role involving data validation, data reconciliation, and troubleshooting system errors.
• Demonstrated proficiency in Microsoft Office Suite.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills, with the ability to work independently and in a team.
• Ability to multitask, prioritize duties, and manage time effectively.
• High level of attention to detail and accountability for the accuracy of data.
• Continuous improvement mindset with a focus on automation and process enhancement.

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