Special Event Planner - Independent Contract - Social/Corporate Events - Pirate Ventures

About Pirate Ventures

About the role

What you"ll do

• Client Consultation: Meet with clients to understand their event objectives, preferences, and budget constraints. Offer professional advice and creative input to enhance the event experience.

• Event Conceptualization: Develop unique and innovative event concepts tailored to each client"s specific needs and objectives. Present comprehensive event proposals, including themes, décor, entertainment, and logistics.

• Budget Management: Create detailed event budgets based on client requirements and maintain financial records throughout the planning process. Source cost-effective solutions without compromising quality.

• Vendor Coordination: Identify and negotiate contracts with vendors, including venues, caterers, florists, entertainment providers, and audiovisual technicians. Ensure all vendors deliver services according to agreed-upon terms and timelines.

• Logistics Planning: Oversee all logistical aspects of event planning, including but not limited to venue selection, floor plans, seating arrangements, transportation, accommodation, and equipment rentals.

• Timeline Management: Develop comprehensive event timelines and production schedules. Coordinate with vendors and internal team members to ensure seamless execution of all event components.

• On-Site Management: Provide on-site coordination and supervision during events to ensure everything runs smoothly according to plan. Address any issues or emergencies that may arise promptly and professionally.

• Client Communication: Maintain regular communication with clients throughout the planning process, providing updates, gathering feedback, and addressing any concerns or questions promptly.

• Post-Event Evaluation: Conduct post-event evaluations to gather feedback from clients and attendees. Identify areas for improvement and implement lessons learned in future event planning endeavors.

Qualifications

• Proven experience as a special event planner, with a strong portfolio showcasing successful social and corporate events.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Exceptional communication and interpersonal abilities, with a customer-centric approach to client service.
• Creative flair and attention to detail, with a passion for delivering memorable event experiences.
• Strong negotiation skills and the ability to build and maintain relationships with vendors and clients.
• Proficiency in event planning software and Microsoft Office suite.
• Flexibility to work evenings, weekends, and irregular hours as required by event schedules.
• Certification in event planning or related field is a plus.

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