Sponsored Programs Accounting Supervisor - Utah State University

Overview:

We invite qualified individuals to apply to join the USU Controller’s Office– a group of individuals who are dedicated to customer service and have high expectations of performance standards and values. Our team supports staff, faculty, and administrators across the university to help them achieve the mission of the University. We believe in maintaining an open and relaxed atmosphere with both planned personal training opportunities and team fun events. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for building a reputation of integrity and always doing the right thing. If you desire to work in such an environment and meet the qualifications, we are anxious to receive your application.

 

This position will be a part of the Sponsored Programs Accounting team. The successful applicant will participate in and assist with all areas of the post-award accounting functions.

 

This position is eligible for excellent benefits including: 13 paid holidays, earn 22 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages, and a generous contribution into your

retirement. View more information here: https://www.usu.edu/hr/files/benefits/Benefits_Summary.pdf

 

Sponsored Programs Accounting provides Grant and Contract Post-Award fiscal and administrative support to USU’s campus community and external funding partners. We help ensure regulatory compliance with federal and state laws and regulations, as well as USU Policies & Procedures.

Responsibilities:

Grant & contract accounting/financial reporting for Sponsored Program awards and overhead funds:

• Account Reconciliation
• Accurate and timely invoicing/financial reporting
• Cost share tracking/reporting
• Accounts receivables
• Effort reporting
• Compliance with federal and state laws & regulations, university policies and procedures, and awards’ terms and conditions
• Regular, documented communication with Principal Investigators (PIs), Business Services, Sponsors, Sponsored Programs Office (SPO), and others as needed
• Provide training to campus community and SPA personnel

Supervise two or more SPA personnel:

• Provide support and oversight for entire team in all aspects of grants and contracts administration
• Create a friendly work environment, encouraging questions, team cohesiveness, and effective communication
• Provide constructive criticism/correction when needed
• Review team’s awards for special terms and conditions and abnormal reporting requirements prior to set up; address with SPO/Sponsors if necessary and document outcomes
• Review invoices/financial reports for accuracy
• Ensure timely submission of invoices/financial reports, and required documentation (when applicable)
• Use reporting tools to identify and address potential compliance issues and look for anomalies/errors
• Engage with team by holding regular meetings to discuss issues and document resolutions

Support the Sponsored Programs Accounting Manager

Reporting and accountability:

• Inform SPA Manager of issues as soon as they become apparent
• Evaluate performance of team members and provide feedback to SPA Manager
• Assist with projects and apprise the SPA Manager of the status, requesting direction as needed
• Prepare and analyze reports as requested
• Accept miscellaneous assignments from the SPA Manager to assist in the operation and accountability of the department

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in accounting or finance related field and 4 years accounting experience, or Master’s degree in accounting or finance related field and 2 years accounting experience
• Evidence a thorough understanding of accounting principles, techniques, and reporting standards
• Advanced computer skills including MS Excel experience and proficiency in additional MS Office applications including Word, Access, and Outlook
• Effective oral, written, and interpersonal communication skills
• Ability to work independently and prioritize workload
• Willing to ask and receive direction
• Team player who is concerned for the success of the entire Sponsored Programs Accounting department, as well as Utah State University as a whole
• Demonstrate the ability to provide analytical reviews, direction, and assistance to different parties (i.e., employees, departments, sponsors, etc.)

Preferred Qualifications:

• Bachelor’s degree in accounting
• Supervisory experience
• Sponsored Programs (Grants and Contracts) experience
• Knowledge and understanding of Uniform Guidance, with the ability to interpret regulations and guidelines for multiple programs funded with complex and broad guidelines for spending
• Knowledge and understanding of USU Policies and Procedures
• Experience with Banner software, including grant module
• Experience with compliance pertaining to sponsors' terms, university policies/procedures, and federal/state regulations

Required Documents:

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Name and contact information for 3 professional references to be entered into Candidate Profile. (Please do not upload letters of recommendations under "Documents 1-10". Your references will be sent an email directly from USU asking them to provide a letter of recommendation on your behalf)
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Minimum $64,000; Commensurate with experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023