Sr. Admin Assistant at Rose International

JOB TITLE: Sr. Administrative Assistant
CLIENT JOB ID: 100629

Qualifications:
•Background in Business administration; office management; program or project management; customer service.
•Preference to healthcare admin support experience.

Aside from those listed above…
•Highly competent
•Excellent work ethic; proactive, empowered, resourceful; takes initiative and anticipates the needs of others
•Strong technical, organizational and interpersonal skills
•Proficient written and verbal communication skills
•Time management; ability to prioritize, juggle and balance workload in a fast-paced environment
•Accountable / dependable / reliable
•Professional appearance and can-do attitude
•Teachable; willing to ask clear and appropriate questions
•Troubleshoot and resolve problems/issues
•Independent thinker; intuitive; good judgment (aka, common sense)
•Active Listener
•Positive attitude; optimistic; inspires others
•Protect confidences (documentation & office politics) by staying neutral and diplomatic; ethical; integrity
•Team player and an advocate for the team; united front, though willing to compromise
•Sense of humor; have fun!
•Own your mistakes

Supports senior leaders, specifically the Specialty and Surgery Associate Medical Directors (AMDs) + service lines. The incumbent will work closely with other Executive and Senior Administrative Assistants, as well as Executive and Senior Leaders in Care Delivery Operations (CDOs).

Responsibilities:
1. Provides complex administrative support including but not limited to Outlook calendar management, meeting coordination and scheduling, agenda and meeting minute management, action item and/or issue monitoring and tracking for team or project accountability, program and/or project support, handling confidential materials, non-routine information and general administration matters, word processing, excel and database management, proofreading, e-file management, and other administrative task management.
2. Anticipates administrator’s needs and proactively initiates assistance, including special projects and tasks of a confidential nature; stays informed of all aspects of the administrator’s role in order to be proactive in offering assistance.
3. Interfaces and collaborates with internal/external clients; may require considerable discretion and initiative.
4. Organizes and prioritizes tasks; demonstrates the ability to give highest priority to tasks during dynamic organizational shifts or changes. Illustrates professional flexibility and copes with stress and change gracefully.
5. Coordinates events, including venue reservations, catering, and calendaring.
6. Communicates regularly with administrator(s) and succinctly reports all actions taken on their behalf.
7. Researches background material and collect data for reports, presentations and correspondence.
8. Maintains current related online resources, including policies, standard work and related workflows.
9. Works independently and within team(s) on special, nonrecurring and/or ongoing programs/projects.
10. Coordinates special projects, at the request of the manager, which may include: planning and coordinating multiple presentations, disseminating information, and assist in organizing organizational events.
11. Generates general correspondences, memos, charts, tables, graphs, business plans, etc.
12. Arranges travel as needed.
13. Orders departmental supplies as needed.

Preferred Qualifications:
•Technical expertise in all Microsoft Office Suite applications
•Emotionally and socially intelligent; understands when to be professional or casual.
•Business etiquette
•Industry savvy
•Culture champion
•Detail-oriented
•Gets stuff done – delivers value; works with a purpose
•Goal and results driven
•Service minded; stewardship
•Calm amidst chaos
•Change advocate; resilient/flexible
•Honest and builds trust with leaders and team; builds credibility and respect
•Ability to hold others accountable with gentle/kind reminders; respectfully assertive
•Grounded; humble; fair

Benefits:

For information and details on employment benefits offered with this position, please visit here .Should you have any questions / concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender(expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law.Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).