Sr. Administrative Assistant - Datum Software, Inc

Sr. Administrate Assistant 
Long Term Contract
Atlanta Ga

 

• Location Requirement: Must be onsite at least 4 days per week.

 
Qualifications:

• Education: High School Diploma required; bachelor’s degree preferred.
• Experience: Over 10 years of providing administrative support to large organizations, with a proven track record of progression to executive-level support (C-suite, Senior VPs, Directors, General Managers).
• Customer Service: Expertise in delivering exceptional customer service in a professional, high-pressure environment.
• Self-Motivation & Teamwork: Strong ability to work independently and collaboratively within teams; self-motivated, highly organized, and adept at multitasking in fast-paced settings.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, SharePoint).
• Communication Skills: Excellent oral and written communication, including active listening skills.
• Travel & Event Management: Experience managing travel logistics and coordinating events.
• Confidentiality: Ability to maintain discretion and confidentiality in sensitive matters.
• Problem Solving & Creativity: Detail-oriented with a knack for creatively solving problems and ensuring tasks, regardless of how minor, are accomplished at a high level of professionalism.
• Personal Characteristics: Outgoing, adaptable, accountable, and versatile, with a positive, professional demeanor.

 
Responsibilities:

• Executive Support: Manage calendars and schedules for department leaders, including coordinating across multiple time zones. Provide correspondence, phone, and email management support for C-level executives.
• Team Support: Offer backup assistance to other Administrative Assistants during absences, ensuring continued office operations.
• Office Efficiency: Oversee office operations, including copier/printer maintenance and inventory management to ensure resources are available when needed.
• Onboarding Assistance: Support pre-boarding and onboarding activities for new staff members, helping them integrate smoothly into the organization.
• Conference Room & Facility Management: Coordinate conference room schedules and assist with office equipment and facility-related issues.
• Supply Management: Order office supplies and ensure equipment is in working order. Manage shipping, sorting, and distribution of mail.
• Travel & Expense Coordination: Arrange travel logistics, coordinate expense reports, and track travel-related expenses.
• Meeting & Event Coordination: Organize meetings, special events, and catering for attendees, ensuring smooth execution and logistics.
• Administrative Support: Provide administrative support to other team members and assist with miscellaneous office tasks as needed.
• Proactive Initiative: Anticipate and identify work needs proactively to ensure smooth department operations.

 
Key Attributes:

• Highly organized with strong attention to detail.
• Skilled in multitasking and managing competing priorities.
• Strong Microsoft Office proficiency, with advanced knowledge of Outlook.
• Proactive thinker who excels in collaborative environments.
• Ability to adapt to various administrative tasks and roles as required.

 
 
"All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.”