Staff Accountant - HQ Deposits, Capital, and Insurance Specialist - The Salvation Army Eastern Territory

GENERAL PURPOSE OF JOB:

As an integral part of the Finance Department team, the Staff Accountant – HQ Deposits, Capital, and Insurance Specialist is directly responsible to the Chief Accountant with interactive cooperation with the Director of Finance and Assistant Director of Finance.  Responsibilities include processing data related to the maintenance of the accounting system for certain operating and non-operating funds and capitalization records for the Northeast Ohio Division, including:

            Divisional Deposit Fund (Funds NEO00002, NEO00007, NEO00008)

            Deposits at Territorial Headquarters

            Investments at Territorial Headquarters

            THQ Property/Capital fund for NEOSA Division

            General Liability Insurance Claims

            Automobile Insurance Claims

            Property Insurance Claims

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Process disbursements relating to the Divisional Deposit funds on a timely basis including:

• Review all invoices to be paid to be certain that a designation can be given to each item.
• Obtain approval (by initial) on each invoice to be processed from departmental head unless prior requisitions have been approved by DFC.
• Verify additions of invoices where deemed necessary (note: sales tax exemptions)
• Process invoices for payment in format to be processed through the EDP data entry procedures.

1. Trust Funds – Deposits at THQ

• Process, in a timely manner, disbursements to be funded through deposits at THQ
• Request releases from deposits at THQ by completion of appropriate Withdrawal Request forms.
• Compare the above Withdrawal Request forms and the deposit forms (Estate Advice forms and Deposit Advice forms) to the EDP monthly activity listing for deposits at THQ. Bring any discrepancies to the attention of the Supervisor-Divisional Funds
•  Maintain EDP records for the deposits at THQ
   Implement releases (if earnings are not automatically released) from Deposits at THQ for corps, et al. regarding endowments and designated reserves, which permit earnings to be used for program purposes. Maintain a “bring-up” system to ensure funds are available on a timely basis.
   Review trusts ledgers for discrepancies or coding errors. Bring these items to the attention of the Chief Accountant and to the appropriate personnel at THQ.
  3. Prepare necessary journals.
  4. Develop well rounded knowledge of all Salvation Army Accounting Systems including but not limited to divisional accounting system (Serenic).
  5. Analyze the accounts receivable, payable and transmission/exchange accounts within the Divisional Deposit funds monthly and submit a copy to the Divisional Fiscal Director.
  6. Coordinated accounting systems for capital projects including, but not limited to:
   Maintenance of status control sheet for each approved Capital Expenditure project.
   Process related disbursements in a timely manner through a “Purchase & Construction Account” in the Divisional Deposit Fund.
   Process release from capital funds held at THQ.
   Prepare capitalizations or reductions in real estate forms.
   Review EDP records for Territorial Property Account for correct entries by the THQ staff. Bring any discrepancies to the attention of the Supervisor – Divisional Funds.
  7. Maintenance of notebook for property taxes including property parcel numbers and entry of payments for taxes.
  8. Analysis of accounts and records as requested.
  9. Assist with preparation of the following:
   External audit workpapers
   Fiscal closing workpapers
   Internal audit workpapers
   Consolidation workpapers
  10. Prepare Invoicing for Moving Reserve and Home Missions fund for DFC in November/December.
  11. Process purchases and sales of vehicles through the Fixed Asset Module.
  12. Knowledgeable in The Salvation Army’s insurance package, in order to be the NEOSA Division’s resource in General Liability, Property, and Automobile insurances.
  13. Process insurance claims related to General Liability, Property, and Automobile.
  14. Provide to divisional accounting staff any needed documentation to process monthly invoice and/or expense entries related to insurances, as invoiced by Territorial Headquarters for all DHQ staff and field units (Area Services, Corps, and Service Units).
  15. Examine and monitor insurance claims for accuracy, in order to assure adherence to state and federal laws.
  16. Process bank reconciliations for the Divisional Fuel Fund accounts.
  17. Collect and review all DHQ and Corps officers’ mileage logs year-round, and report to THQ for inclusion on W-2s at year end.
  18. Process monthly EFT transfers
  19. Understand general duties of the other positions to be prepared to fill in, if necessary, during
  vacations, etc.
  20. Perform any other duties as assigned by the Director of Finance, Assistant Director of Finance and the Divisional Fiscal Director.
  

SUPERVISORY RESPONSIBILITIES: NONE

MINIMUM EDUCATION and/or EXPERIENCE:

Bachelor's Degree with Major in Accounting (or related field) preferred

Proficient skill in Excel and other Microsoft Office software

Knowledge of computerized accounting software packages

Schedule and perform designated responsibilities with minimal supervision.

Knowledgeable re: not-for-profit accounting concepts

Experienced in functionalized accounting systems

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:

None

  WORK ENVIRONMENT:  Non-profit Organization

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations of The Salvation Army.

The employed occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.          

 All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status. 

If you may be interested in applying for this position, please apply online at: 

internal-usesalvationarmy.icims.com  OR  http://careers.salvationarmy.org