Staff Accountant II - City of Farmington

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #136: Staff Accountant II

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services / Finance

WORK LOCATION: West Annex - 1st Floor

HIRING SALARY: $55,222.64 - $85,815.26

PAY GRADE: M, Exempt

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

ESSENTIAL DUTIES:

Works under the supervision of the Budget, Finance and Special Projects Officer.

Supervision is not exercised in this position.

Responsible for implementing the goals, standards and objectives of the Administrative Services Department as well as the goals, standards and objectives of the division.

Directs Finance staff in the performance of auditing and grants management.

Maintains reporting requirements for state/federal grants. Evaluates legal compliance of grants, financial administrative regulations, and state statutes.

Assists in management of staff development and completion of any other tasks that are necessary for the administration of the City's accounting systems including; training staff in proper accounting procedures and facilitating problem solving through group discussions.

Performs technical and administrative accounting work necessary in maintaining the fiscal records and systems of the City in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards.

Provides technical evaluations and recommends procedures for the resolution of accounting/financial issues.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Researches and resolves difficult accounting problems.

Prepares a variety of complex accounting reports and ensures timely completion of monthly, quarterly, and annual standard reports including completion of regular and special request accounting and budget projects; coordinates this activity with the Budget, Finance and Special Projects Officer.

Prepares various month end journal entries; makes calculations and enters them into general ledger accounts.

Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes.

Assists in petty cash and cash drawer audits to ensure compliance with the City's Cash Handling Policy.

Assists in monitoring of transactions and disbursements to ensure adherence to City policies including purchasing cards, travel, cash handling, finance regulations, and personnel regulations.

Oversees and/or prepares monthly bank statement reconciliation process.

Verifies account numbers, projects numbers, and work orders on reports, journal entries, and purchase requisitions.

Works with the Staff Accountant I to close work orders and maintain fixed assets of the City and preparation of the annual ICIP process.

Assists the Enterprise Accountant in maintaining the utility assets system including closing of work orders and maintaining the CPR system for assets.

Reconciles daily utility billing to ensure that all payments received posted correctly.

Assists in compiling data for City's Quarterly Report. Prepares report for printing as booklet. Distributes report and uploads to the City's web site.

Assists in the preparation of the annual Comprehensive Annual Financial Report (CAFR). Creates an Adobe file of report and uploads to the City's website.

Assists in coordinating office activities to facilitate the conducting of the annual audit by an independent outside auditor.

Assists in the preparation of the annual Budget Report, Popular Annual Financial Report (PAFR), and Cost Allocation Plan.

Assist with the development of the annual budget slide presentation, including graphs and revenue/expenditure data, for the Community Public Input Forums as required.

Provides technical assistance to City employees related to budgeting matters as needed.

Provides assistance in monitoring the City's debt, including quarterly analysis of the long-term debt portfolio and preparation of the long-term debt report, maintaining debt service schedules, and evaluating total debt obligation as required.

Daily on-line banking duties on Wells Fargo CEO system include inputting and/or sending ACH payments, preparing bank draft payments, reviewing payroll direct deposits, and positive pay verifications for all checks written on City bank accounts.

Accesses banking files on-line and transfers to a specific file format for storage on the City's network.

Prepares annual census report and files on-line.

Prepares Department of Finance and Administration quarterly reports.

Prepares Region II HIDTA quarterly grant reports.

Reviews all Region II Department of Public Safety grant reports.

Performs and/or assists in Region II audits of confidential and petty cash funds.

Assists in local Lodgers' Tax audits.

Prepares and/or reviews quarterly Lodgers' Tax reports. Prepares/reviews quarterly Travel Trends report for Lodgers' Tax.

Develops and documents job duties and accounting policies and procedures.

Cross train on other positions and train others to be a backup for this position.

Maintains City of Farmington vehicles to keep clean and notify supervisor immediately of any issues.

Assists the Budget, Finance and Special Projects Officer, and Finance staff in other capacity as workload demands.

Cross-trains on the Budget, Finance and Special Officer, Enterprise Accountant, and Staff Accountant I duties to be an assistant to, and a back-up for these roles as needed.

Maintains and adheres to safety procedures.

Ability to maintain confidential and sensitive material.

NON-ESSENTIAL DUTIES:

Attendance at work is an essential function of this position.

Using excellent communication and customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

May serve on various employee committees, as required and assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Testing Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

A pre-employment physical and or drug/alcohol test is required for this position.

Extensive background checks required.

Graduation from an accredited college or university with a bachelor's degree in Business, Accounting or Finance, and three (3) years of experience in governmental accounting or any equivalent combination of education and experience sufficient to perform the duties of the position.

Certification as a Certified Public Accountant (CPA) and/or Certified Public Finance Officer (CPFO) is highly desirable.

Valid New Mexico driver's license with acceptable driving record for past three years.

Comprehensive knowledge of computer applications and software packages. Including, but not limited to, Central Square Public Sector, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional, Google email software, and other electronic document management systems is required.

Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices is required.

Knowledge of Governmental Finance Officers Association (GFOA) practices and principles is preferred.

Knowledge of governmental and FERC accounting standards, procedures, and practices is preferred.

Knowledge of City operating and expenditure accounts including work orders and municipality accounting regulation as promulgated by the State is preferred.

Ability to maintain efficient and effective accounting systems and procedures; ability to accurately account for City funds.

Demonstrated analytical and technical/computer skills using government accounting systems, and proficient in the use of personal computers and query programs.

Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.

Strong work ethic, displaying initiative, adaptability, and integrity.

Ability to work under stress and handle stressful situations AND/OR must be able to manage a heavy workload under pressure with tight deadlines and frequent interruptions.

Ability to establish priorities, work independently, and proceed with objectives with minimal supervision.

Ability to meet deadlines, prioritizes work, and be flexible with work assignments.

Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

TOOLS AND EQUIPMENT USED:

Ten-key / Internet / H T E Software / Wells Fargo CEO (Commercial Electronic Office Internet software / personal computer / Scanner / Shredder / Telephone system / Fax / Copier / Printers / Calculator

Operates a motor vehicle to assist in carrying out the business of the department and the City.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a normal office setting. Noise level is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V