Supply Chain Coordinator at Hopedale Medical Complex

JOIN THE BEST. TO BE THE BEST.

HMC Offers:

• Excellent benefits
• Quality childcare located in HMC
• Wellness Center membership
• 401(k) plan with employer match

Employee Daycare Rates

• Infants (6 weeks to 15 months) - $133 weekly, $27 daily
• Toddlers (15 months to 2 yrs.) - $126 weekly, $26 daily
• 2 years to 3 years - $119 weekly, $25 daily
• 4 years to 5 years - $112 weekly, $23 daily

About the job:

The Supply Chain Coordinator is responsible for sourcing and ordering of needed supplies and inventory as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. This is not a remote position, candidates must be able to commute to Hopedale, IL and work on campus.

Responsibilities

• Count all departmental storerooms in the Complex and restock according to par levels.
• Fill requisitions and deliver supplies to various departments.
• Verify that bar code stickers are on the correct supply.
• Stock and maintain shelves, cleaning, as necessary.
• Place orders with vendors for supplies or equipment.
• Rotate stock on a continual basis throughout the storeroom. Verify outdates.
• Perform daily office duties such as answering telephones, filing and faxing.
• Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.
• Post and maintain inventory records according to disbursements and receipts on the computer system.
• Assist with cycle count inventories throughout the year.
• Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
• Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
• Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.
• Participate in regular in-service training and other quality assurance activities.
• Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
• Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received/returns if necessary.
• Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
• Post a weekly summary of back orders and expected delivery dates in a designated location.
• Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.
• Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.
• Respond to OR price requests via email or Freshdesk
• Meet weekly with OR/Central supply staff as scheduled
• Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.
• Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
• Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.
• Attend and participate in staff meetings for problem resolution when needed.
• Assesses surgical schedule to assure needed supplies and equipment are available for use.
• Act as a resource to staff and physicians. Assist with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
• Assist the Purchasing manager to maintain workflow for implant purchases.
• Assist with special short- and long-range projects and additional duties as needed.
• Perform other related work as required or requested.
• Serve as backup to courier on call schedule as needed

• High school diploma or the equivalent experience is required.
• Must be able to commute and work on campus.
• Valid Illinois drivers license, clean driving record and proof of auto insurance are required.
• Basic math skills are required.
• Must be computer literate with fundamental computer skills that are required to perform essential job-related duties.
• Motivation, ability to work with minimal supervision, and strong teamwork skills are required. 
• Attention to detail and ability to check documents for accuracy on a daily basis is required. 
• Ability to communicate well with others and diplomacy when with working with teammates and vendors are required.
• Knowledge of medical terminology is preferred
• Knowledge of medical supplies and equipment is preferred
• Effective negotiation skills
• Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision
• Excellent communication and customer service skills to effectively communicate ideas both verbally and written required
• Ability to assess problems and resolve or escalate to resolve
• Strong analytical and problem-solving abilities
• Ability to work in a team environment
• Strong attention to detail
• Prior Healthcare Purchasing/Supply Chain experience strongly preferred

Background check and drug screen disclaimer:

Employees are required to pass a State and Federal background check and pass a drug and alcohol test. We test for illegal and legal substances, including cannabis (THC).

Physical Demands

• Work requires ability to lift objects weighing up to 50 pounds daily.
• Work requires ability to carry objects weighing up to 50 pounds daily.
• Work requires ability to stand, walk or kneel.
• Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
• Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.
• Work requires the ability to use a keyboard and video display terminal to receive, retrieve and/or audit information and data daily.
• Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
• Must have the ability to read and manipulate all equipment dials/controls.

Compensation details: 17-20 Hourly Wage

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